Configuring FACTS I 

Use

Before you can use the FACTS I programs, you must enter settings in customizing and make some entries in Funds Management master data.

Prerequisites

You have configured Financial Accounting (FI), Funds Management (FM), and the budgetary ledger.

Procedure

To configure FACTS I, you need to maintain the attributes the reports use. Attributes are prescribed by the U.S. Treasury and you have to enter them in the SAP System.

You should configure before going live, otherwise you have to rebuild your ledgers.

To maintain the attributes, proceed as follows:

...

       1.      Go to the Implementation Guide (IMG) and choose Public Sector Management ® Functions for US Federal Government ® General Settings ® Maintain Derivations for SGL Attributes.

       2.      In the resulting popup, select FACTS I and II Attribute Derivation.

The FACTS I and II: Derivation of Attributes: Change Strategy screen appears.

The rules for deriving attributes for FACTS I and II are maintained here. This is the same tool used in the CO-PA module to derive characteristics for profitability analysis. It has been tailored to meet the needs of FACTS I and II by specifying fields specific to them. Multiple rules for derivations can be created. They are executed in the order listed on the strategy screen.

The rules are of the following types:

¡        Assignment

Assignment rules move data from one field to another. An example would be moving the first four characters of the general ledger account to the SGL account.

¡        Derivation

DERIVATION rules are used for most of the attributes.  The Initial Value check box allows a rule to be defined using a source field with an initial value (blank or zero).  The Override Target check box means the rule will replace the value in a target field even if there is already a value in it from a previous rule; normally, it is not replaced.

       3.      Choose Create step.

       4.      In the resulting popup, specify either Assignment, Derivation, or another rule type, as appropriate.

The Federal Government Derivation Tool: Change Structure of Rule Definition screen appears.

       5.      Enter the description for the new rule

       6.      On the Definition tab, specify the source fields and the target fields. The source fields are the ones used to drive the derivation, such as general ledger accounts. The target fields are the attributes that you wish to populate.

       7.      On the Condition tab, specify that the rule should only be executed if certain conditions are met, as required.

       8.      For derivation rules, you can use the Attribute tab to specify whether an error message should be displayed if no value is found and whether you want a validity date to be included in the rule.

       9.      For derivation rules, the Maintain Rule Valuesscreen is used to specify the values for the rule, such as the fund, trading partner, and SGL account used.

   10.      Save your entries

Result

When you have entered all the derivation rules you need and have posted transactions, you are ready to run the FACTS I programs.