User Management 

User management for SAP E-Recruitinguses the mechanisms provided by SAP Web Application Server (ABAP, Java, or ABAP and Java) such as tools, user types, and password policies. For an overview of how these mechanisms apply for SAP E-Recruiting, see the sections below. In addition, there is a list of the standard users that are necessary for operating SAP E-Recruiting.

User Management Tools

The following table shows the user management tools for SAP E-Recruiting.

User Management Tools

Tool	Detailed Description	Prerequisites
User and Role Maintenance (transaction PFCG)	You can use the Role Maintenance transaction PFCG to generate profiles for your SAP E-Recruiting users.
Technical Settings for User Management in SAP E-Recruiting	For more information on user profiles and the roles, see the Implementation Guide for SAP E-Recruiting under Technical Settings ® User Administration.
Workflow Settings	For more information, see the Implementation Guide for SAP E-Recruiting under Technical Settings ® Workflow ® Workflow in E-Recruiting.	You use the SAP Workflow.

User Types

It is often necessary to specify different security policies for different types of users. For example, your policy may specify that individual users who perform tasks interactively have to change their passwords on a regular basis, but not users who run background processing jobs.

The user types required for SAP E-Recruiting are:

For more information, see the Implementation Guide for SAP E-Recruiting under Technical Settings ® User Administration ® Create Special Users.

●      Reference user

You can create reference users to simplify authorization maintenance. You assign different roles to each reference user. If you then assign a reference user to a user, the user inherits all of the reference user’s role attributes and authorization profile.

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●      Communication user

To enable access to documents in the document area, you create a user that is assigned to the contentserver service (IMG activity: Set Up Access to Documents). This user is a purely technical user, only required for communication with the Web Application Server.

●      Service user

Some scenarios are accessible for registered users only; other scenarios are also accessible for unregistered users (registration, job postings, direct application). You must assign a service user to these services so that an unregistered user can use them.

●      Background user for workflow

To be able to use the workflow functions, you must create a system user (such as WF-BATCH) in the standard system.

For more information, see the Implementation Guide for SAP E-Recruiting under Technical Settings ® Workflow ® Workflow in E-Recruiting.

In SAP E-Recruiting you must also assign this user (in addition to the other users) to a candidate. You can do this by using the RCF_CREATE_USER report.

●      Standard user

For information about the following themes, see the Implementation Guide for SAP E-Recruiting under Technical Settings ® User Administration:

○       User profile

○       Roles (transaction PFCG)

○       Special users