Status Editing for Industrial Hygiene and Safety Measures 

Purpose

With this process you can use the respective status to specify and track which stage of processing a safety measure (or task) is currently in.

Process Flow

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       1.      Assigning the initial status

When the safety measure is created the system assigns the status Task Outstanding. This is the starting point for status processing.

       2.      Processing the status

If you feel that all necessary data has been entered for a safety measure in the status Task Outstanding, you can release the safety measure. The release is a formal release, that is the data can still be edited.

When editing of the safety measure is complete, you can set the status Task Completed. You can then no longer edit the safety measure with the exception of the fields relevant for effectiveness checks.

       3.      Transfer to processing outside EH&S (for example, in Plant Maintenance)

You can also transfer safety measures with the status Task Outstanding or Task Released, for which the integration in Plant Maintenance process is possible, to processing outside EH&S (for example, in PM, CS, or QM) as tasks.

In response to the transfer, the system sets the status to In Process Outside EH&S. The safety measure can then only be displayed in Industrial Hygiene and Safety. The safety measure or task is then further processed outside EH&S where it passes through a separate status network.

       4.      Transfer back from processing outside EH&S

When the task or safety measure is transferred back, the system changes the status from In Process Outside EH&S to:

¡        Task Completed if the task was completed outside EH&S. The safety measure can then no longer be edited with the exception of the fields for effectiveness checks.

¡        Deleted Outside EH&S if the task or corresponding maintenance notification was deleted in processing outside EH&S. The safety measure can then no longer be edited with the exception of the fields for effectiveness checks.

       5.      Closing the safety measure

When you have completely finished processing the safety measure and made sure that it is effective, you can close the safety measure. It then has the status Historical (HI) and can no longer be edited.

The statuses are assigned partly by the user and partly by the system. The following table shows which status transitions are possible.

Status Sequence

	Target Status						TSOS: Task Outstanding TSRL: Task Released IPEX: In Process Outside EH&S TSCO: Task Completed DLEX: Deleted Outside EH&S HI: Historical
Start Status	TSOS	TSRL	IPEX	TSCO	DLEX	HI
TSOS		X: User	X: Sys.
TSRL			X: Sys.	X: User
IPEX				X: Sys.	X: Sys.
TSCO						X: User
DLEX						X: User

Explanation

Statuses assigned by the user are marked with X: User; statuses assigned by the system are marked with X: Sys.

Example

The status of the safety measure is Task Released. From this status, a transition to the status Task Completed or In Process Outside EH&S is possible.