Withholding Tax Data Migration Tool 

Use

This program converts documents created under the Classic TDS solution so that they are suitable for use with Extended Withholding Tax. For example, after you have migrated to Extended Withholding Tax, neither the Payment Program nor the Clearing Program will be able to work with Classic TDS documents.

This program migrates all documents involving withholding tax, such as invoices, down payments, down payment clearing documents, and TDS documents. After the migration, the system will treat them as though they were created using Extended Withholding Tax.

Integration

The program contains two user exits:

·        Selecting the section code

The section code is mandatory in down payments that are to be migrated. You can either enter them by filling out the selection screen or using the user exit. The user exit provides the section code, business area, company code, and TAN number as input parameters. The appropriate section code can be derived from this information.

·        Data selection and validation

There are two user exits available to choose and validate additional clearing documents and down payment documents.

Prerequisites

You have carried out all the steps in Migration from Classic TDS to Extended Withholding Tax under Preparations and steps 1–4 under Migrating the Existing Transaction Data and Activating Extended Withholding Tax. You cannot go back and complete these steps after you have migrated the documents.

In order to execute the program, you must have the role TDS Supervisor.

Features

To access the program, in Customizing for Financial Accounting (FI), choose Financial Accounting Global Settings  ® Withholding Tax  ® Withholding Tax Changeover  ® Withholding Tax Changeover India  ® Migration Program.

First check the documents to see if they will be migrated properly, and edit any that result in problems. Then, when all the documents have been checked, migrate them.

Selection

On the selection screen, enter the following data:

·        Selection Criteria

In this group box, specify which documents you want to migrate. If you enter invoice document numbers, the system picks up the associated clearing documents.

·        Additional Selection Criteria

Use these fields to refine your selection. If you need to migrate a large number of documents, we recommend that you process one small quantity at a time in order to improve performance.

·        Migration of Down Payments

If you want to migrate down payments, select this option. If you do, you must enter a section code or have it defaulted by means of a user exit.

·        Posting Run

Select this indicator to execute the program in test mode.

Output

In the result screen, verify the invoices and credit memos and check them. Down payments are only migrated after you have checked them from the screen.

If you want to migrate down payments, the list shows all the open down payments. You then have to select the down payments and save them for migrating the data.

You can migrate invoices, credit memos, clearing documents, and TDS documents on the above live or previewed.

Activities

Migrate invoices, credit memos, clearing documents, and TDS documents if you have not yet paid the vendor or if the payment is likely to be reversed. You must decide before you start on the migration if this is likely or not. Do not migrate the documents if the vendor has been paid and it is unlikely that you will have to reverse the payment.

Migrate all open down payments so that tax adjustment on down payment clearing could happen along with clearing. Decide on the appropriate section code entity to which the down payments pertain and choose from the list displayed.                                               

If the status of a document changes, you execute the program again. For example, say that you have migrated an invoice. If you then post TDS later on, you must migrate the invoice again so that the TDS document is also migrated.

When you come to run the Automatic Payment Program and the error Inconsistent withholding tax information occurs for a line item, one of the reasons could be that the line item is not migrated.