Preprocessing – Processing Variants: Master Data (CA-AUD) 

Use

You can use the preprocessing program to set the status To Be Archived and the status Archived for audit components. The status To Be Archived is a prerequisite for archiving to take place at a later stage.

Audit components with status To Be Archived or statusArchived cannot be changed.

Prerequisites

You have defined residence times in application Customizing.

Procedure

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       1.      Choose Tools ® Administration ® Administration ® Data Archiving.

       2.      Enter the archiving object name PLM_QUM on the initial screen for archive management and choose Preproc.

       3.      Enter a report variant on the Preprocessing screen. If no variants are available, choose Maintain to create the required variant. If you select the Detailed Log checkbox on the selection screen, a log line appears for each archived audit component.

       4.      Edit the Start Date and the Spool Parameters. You use the spool parameters to control the print output of the preprocessing log that has been created.

       5.      Choose Execute on the initial screen.

       6.      In the Job Overview, you can see information regarding the status of the preprocessing job and you can display the log when the job has been completed.

Result

The preprocessing program sets the status To Be Archived or Archived for the selected audit components.

The preprocessing program creates a normal or a detailed log.

After preprocessing, you can archive the selected audit components.