Changing Payment Data 

Prerequisites

You have the authorizations to change bank details and payment card data. If the existing authorizations are insufficient, the system terminates processing.
When you display the contract accounts, only those contract accounts for which you have display authorization appear. You can only select contract accounts for which you have change authorization. If you do not have the relevant authorizations, the system issues an error message for every action that it could not carry out.

Procedure

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       1.      From the SAP menu, choose Master Data ® Business Partner ®Change Payment Data.

       2.      Enter the business partner required and, in the field Valid From, the date from which the change to the bank/payment card data is to be valid.

       3.      Save your entries.

       4.      Make the desired changes and save your entries.

The system selects the object to be changed automatically (bank details/payment card) and starts the transaction accordingly. You can override this setting during processing via the menu functions Goto ® Change Bank Data, or Goto ® Change Payment Card Data.

The system selects the program mode automatically. If there are no bank details for the business partner entered, the system selects the mode Create. In all other cases, the system selects the mode Change. By selecting the corresponding button in the toolbar, you can change the mode.

 In the Implementation Guide for Contract Accounts Receivable and Payable, under Basic Functions ® Contract Partner ® Changes to Payment Transactions ® Define Processing Variants, you can suppress this automatic selection of the mode for a processing variant and define the object with which the transaction is to start. For more information, see the Implementation Guide.

With the button  with the quick info text Other Partner, you can switch to a different business partner to maintain the bank data. If you select  with the quick info text Back in the standard toolbar, you can also select a different business partner or change the validity date for the business partner entered and start the processing again.
To save validity data with effect in the future, see also the section Special Features for Changes with Effect in the Future.

Area: Bank Details/Card Data

If bank details/payment cards already exist for the business partner, these appear in the field Existing Bank Details/Existing Payment Card. You can select the bank details required from the drop-down list or using the pushbutton  with the quick info text Find.

Under New Bank Details/New Payment Card, enter the new payment data and with the corresponding selection buttons, define whether this payment data is to apply only for incoming payments, only for outgoing payments, or for both.

Area: Contract Accounts

The following contract accounts appear here:

·        Contract accounts where the business partner selected is entered as the contract account holder.

·        Contract accounts where the business partner selected is entered as the alternative payer.

·        Contract accounts where the business partner selected is entered as the alternative payee.

·        Contract accounts where the business partner selected is entered as the payer.

 If you enter a different date to the current date in the field Valid From, the system selects the contract accounts valid from this date. If, for example, the business partner is not the contract account holder, and only the alternative payer, alternative payee, or payer for the contract account from a date in the future, for technical reasons, the contract account may not be selected under certain circumstances if you call the transaction before this future date. The system only selects the contract account when you call the transaction on the date when the change takes effect and the business partner is, for example, the alternative payer.

The system automatically selects certain contract accounts in the list:

Automatic Selection of Contract Accounts in the List

Mode	Automatic Selection
Create	If the business partner has no bank details/payment card, the system selects all contract accounts. If the business partner has bank details/payment card, the system does not select any contract account.
Change	The system selects all contract accounts that contain the bank details/payment card selected. You cannot change this selection.
Delete	The system selects all contract accounts that contain the bank details/payment card selected. You cannot select any other contract accounts for changes.

You can also select specific contract accounts manually.

 When you save, the system only transfers the changes for the contract accounts selected.

If you only want to see which changes would be made to the contract accounts when you save, choose the pushbutton Simulate Changes. The system highlights the fields that would be changed. To exit the simulation mode, choose the pushbutton End Simulation.

 When you create and delete payment cards, the system determines the payment methods automatically and saves these in the contract accounts affected. See also the documentation for the IMG activity Basic Functions ® Contract Partner ® Changes to Payment Transactions ® Define Default Values for Payment Methods.

Note for the industry component Insurance

In addition to the contract accounts, the insurance objects to which a business partner is assigned are also displayed here. The processing of the items is as described above for the processing of contract accounts. The contract account holder corresponds to the contract partner in the industry component Insurance (FS-CD).

Area: Correspondence/Contact

If you set the indicator Print Confirmation, a confirmation is printed when you save.

 In the Implementation Guide for Contract Accounts Receivable and Payable, under Basic Functions ® Contract Partner ® Changes to Payment Transactions ® Define Processing Variants, you can make different settings for printing confirmations for a processing variant. See also the documentation for the activity.

Corresponding to the settings of your processing variant, when you save, the system displays a separate window – Print Individual Correspondence.

You can create the confirmation manually or have it created in a mass run. For creation in a mass run, use the correspondence types 0036 and 0040.

You can also enter further data for the contact.

 In the Implementation Guide for Contract Accounts Receivable and Payable, under Basic Functions ® Contract Partner ® Changes to Payment Transactions ® Define Processing Variants, you can display the fields for the contact by setting the indicator Display Contact in the Contact area for a processing variant. To create a contact when you save, you also have to set the indicator Create Contact in Customizing.

The contact is also created when the fields for the contact are not displayed.