Running the GOALS Import 

You use the GOALS Import process to account for payments in your agency’s books after the US Treasury has made them. You do this using the GOALS report from the US Treasury department containing multiple schedules. Using this automated process saves data entry time and reduces the scope for errors.

Prerequisites

·        Your agency has consumed goods or services and been billed for them.

·        Your agency has notified the US Treasury that there are invoices to be paid.

·        The Treasury has paid the invoices and notified your agency, using the GOALS report, that it has done so.

Procedure

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       1.      In the Easy Access menu, choose Public Sector Management à Functions for US Federal Government à Payment Processing à Treasury Confirmation à Run GOALS Import.

The Treasury Confirmation – Automated Processing screen appears.

       2.      Make the following selections: 

¡        Goals Report Input

§         Enter the name of GOALS file sent back from U.S. Department of Treasury to your agency.

§         Choose the location of the file, either in local workstation or in network of application server.

¡        SWIFT File Name

This is the name of the file that Treasury Confirmation creates to pass to the bank statement reconciliation. The name should include a dollar sign ($) if more than one schedule is processed. Since the GOALS report (the input) always contains multiple schedules, we recommend that you use the dollar sign all the time.

The dollar sign is replaced by the Treasury Schedule Number when the file is saved.

¡        Follow-Up Action

§         Start Bank Statement Reconciliation

§         Specify a variant name if appropriate.

This is a required entry if the bank statement reconciliation program is running.

¡        Check the Test indicator if you want to run the import in test mode first. Check the With file creation indicator if you want the program to proceed with file creation in the event of an error free test.

¡        Run this program as a background job. A job name is required if the Background Job indicator is checked.

       3.      Execute the program.

Result

• The program records the check or EFT information from GOALS and links to the payment document.
• An Electronic Bank Statement and a clearing document are created by the Bank Statement reconciliation program.
• If more than one schedule resides in the GOALS report, multiple files are created and the bank statement program is run for each schedule.
• The amount paid is posted from the disbursements in transit (DIT) account to the fund balance with Treasury (FBT) account.
• The check number from GOALS is updated in payment medium file and Treasury Confirmed schedule file.
• An application log and a list are created to record the detail of action.
• A job log is created containing the same information as above if background job is triggered.