Using PPA: Scenario 3 – Special Goods (1) (SAP Library

Using PPA: Scenario 3 – Special Goods (1)

Prerequisites

You have:

Carried out the customizing work described in Prompt Payment Act Customizing.

Created a purchase order for goods that fall into a special category

Selected the document date as the default baseline date for invoices

Procedure

The invoice for the purchase order, dated Wedneday, January 10, arrives on Friday, January 12. However, it is blocked for payment because the goods have not yet arrived.

The goods arrive on Wednesday January 24, and are accepted on Thursday, January 25.

As the goods are special goods within the Prompt Payment Act, special payment terms apply.

Note

You have stipulated this in customizing.

In this case, the payment terms stipulate that the payment due date is 10 days from the invoice receipt date.

The invoice is released, causing the due date to fall on Monday, January 22.

However, because of the two business day time lag between your sending the payment details to the Treasury and the Treasury’s making the payment, you would have to send the details to Treasury no later than January 20. However, since this is a Saturday, the date is shifted back two business days to Thursday, January 18.

Result

The due date in the books of your agency is Thursday, January 18, calculated as follows:

January 10 + 10 days (payment terms) + 2 days (time between invoice document date and invoice receipt date) = Monday, January 22.
January 22 – 2 days (Treasury processing days) = Saturday, January 20.
This is adjusted by two business days, resulting in the date Thursday, January 18. This is eight days (the net due days) after the SAP baseline date. You should send your payment details to the Treasury by no later than this date.