Special Cases 

 Note for the industry component Insurance

The special cases described below also apply to insurance objects where the selected business partner is assigned in Collections/Disbursements (FS-CD) in the industry component Insurance. The contract account holder corresponds to the contract partner in FS-CD.

Special Case 1: Alternative Payer/Payee

If the contract account contains an alternative payer/payee, the payment data entered in the contract account belongs to this alternative payer/payee. If you want to change the payment data of the contract account holder, this must not have any influence on the payment data of the alternative payer/payee. Contract accounts with alternative payers/payees appear in the list in the column Alt.Payer/Payee with the icon  with the quick info text Alt. Payer/Payee if, for the changes you want to carry out, you have selected a transfer type that would change the payment data for the alternative payer/payee. You can see the business partner number of the alternative payer/payee in the columns Alternative Payer and Alternative Payee.

The contract account contains an alternative payer and you have selected the transfer type Incoming Payments. The icon  with the quick info text Alt. Payer/Payee appears.

The contract account contains an alternative payee and you have selected the transfer type Incoming Payments. The icon  with the quick info text Alt. Payer/Payee does not appear.

Which accounts can you select?

Whether you can select a contract account with this icon in the list for changes depends on the transfer type you have selected and the existing data in the contract account.

·        Case 1
You have selected the transfer type Incoming and Outgoing Payments. The contract account contains an alternative payer, but no alternative payee. In this case, you can define the payment data of the contract account holder as the payment data for outgoing payments and therefore select the contract account for the change.

·        Case 2
You have selected the transfer type Incoming Payments. The contract account contains an alternative payer. In this case, you cannot initially select the contract account for changes. However, if the contract account holder wants to be the payer for his contract account, you can click on the icon  with the quick info text Alt. Payer/Payee to switch to the maintenance for the contract account and delete the alternative payer there. Once you have saved the contract account, you can select it for the change in the list.

How does the system behave when you save the changed contract account?

There are different cases depending on the option selected:

·        Case 1
You have selected the transfer type Incoming and Outgoing Payments. There is an alternative payer, but no alternative payee.

¡        You save without carrying out any actions.
The bank details/payment cards entered are only stored in the master record of the contract account holder.

¡        You select the contract account and save.
The bank details/payment card are only defined as the bank details for outgoing payments.

¡        You delete the alternative payer in the contract account, select the contract account, and save.
The bank details/payment card are defined as the bank details for incoming and outgoing payments.

·        Case 2
You have selected the transfer type Incoming Payments. There is an alternative payer, but no alternative payee.

¡        You save without carrying out any actions.
The system only saves the bank details/payment card entered in the master record of the contract account holder.

¡        You delete the alternative payer in the contract account, select the contract account, and save.
The bank details/payment card are only defined as the bank details for incoming payments.

Special Case 2: Alternative Payment Details

In the following cases, the icon  with the quick info text Alternative Payment Details Exist appears in the column Alternative Payment Details.

·        Case 1
The contract account contains different payment details to those you have selected.

 The contract account contains the bank details ID for incoming payments 001, but in the drop-down list, you have selected the bank details ID 002. The transfer type Incoming Payments is selected.

·        Case 2
You have selected the transfer type Incoming and Outgoing Payments. The existing payment details are different.

The contract account contains the bank details ID 001 for incoming payments, and the bank details ID 002 for outgoing payments.

The system treats a contract account with alternative payment details as follows:

¡        To prevent you changing the contract account in error, the system does not select it. However, you can select the contract account for changes.

¡        Via the icon  with the quick info text Alternative Payment Details Exist, you can switch to the maintenance for the contract account and make any changes required.

Special Case 3: Business Partner Is Payer/Payee

If the business partner entered is not the holder of the contract account, but is entered as alternative payer/payee in the contract account, the icon  with the quick info text <Business Partner Number> Is Alternative Payer appears in the column BP Is Payer/Payee. The following is valid for the maintenance:

·        If the bank details/payment card selected are used in the contract account, the system selects this contract account. You cannot change this selection.

·        If other bank details/payment card are used in the contract account, the system does not select the contract account; however, you can select it manually.

·        If the business partner no longer wants to be the alternative payer/payee for this contract account, you can switch to the full screen maintenance of the contract account via the icon  with the quick info text <Business Partner Number> Is Alternative Payer and remove the business partner from the field Alternative Payer or Alternative Payee.

Special Case 4: Business Partner Is Payer

If the business partner entered is not the holder of the contract account, but is entered as payer in the contract account, the icon  with the quick info text Paid by <Business Partner Number> appears in the column BP Is Payer. The contract account is only displayed for information purposes and you cannot select it.

If the business partner no longer wants to be the payer for this contract account, via the icon  with the quick info text Paid by <Business Partner Number>, you can switch to the maintenance for the contract account and remove the business partner from the field Payer and remove the contract account from the field Paid By.

Special Case 5: Several Alternative Payees for Insurance Object (Only in FS-CD)

If several alternative payees are entered for an insurance object-partner relationship in Collections/Disbursements, the icon with the quick info text Several Alternative Payees appears in the status column. The insurance object is only displayed for information purposes and you cannot select it. However, you can switch to the maintenance of the insurance object and process the data there.