Releasing Limits 

Use

A release procedure, which works in accordance with the principle of dual control, can be activated for the creation and changing of limits, and for each limit type.

Prerequisites

You need to have set the Release Active indicator in the Customizing for the limit types that you have already created. In Customizing choose ® Limit Management ® Define Limit Types.

Procedure

You can release limits individually, or collectively by using report TBLR.

Releasing individual limits:

...

      1.      Choose ...® Master Data ® Limits ® Edit.

      2.      Select the limit types of the limits that you want to release and choose  Change Limits.

      3.      The system displays the current release status of the limit in column Release.

Without release (w/o release)	The limit is not subject to a release procedure (meaning that the release procedure is not set to active in Customizing).
Not released	The limit has not yet been released.
Flagged	Either one (of the two required) releases has occurred, or the initial status of the release has been set to 1 (limit is flagged for release).
Released	Both releases have been made, the limit is released.

      4.      Two users are required to release a limit (principle of dual control). The first user can create the limit and set the status to Flagged. This is the first release. The release made by the second user actually releases the limit (status is Released). This is the second release.

      5.      To release the limit, position your cursor on the line of the limit and choose Choose Limit. In the next screen, choose  Limit and save your change with  Save, so that the database is updated.

Releasing Multiple Limits (Mass Release)

...

      1.      Choose ...® Master Data ® Limits ® Release ® Limits.

      2.      The system displays the screen Mass Release of Limits.

      3.      In the general selections you can enter just one limit type or a range of limit types.

In the mass release function, you can select limits by release status. You do this by setting the following indicators:

¡      Limits not Released

¡      Limits Flagged for Release

¡      Released Limits

      4.      You can also select limits by specifying the user who last changed the release status.

      5.      When you have started the program, the system selects the limits and displays them in a list. You have to select the limits you want to release.

      6.      Choose  Release. The release status is increased by one level, and shown accordingly in the limit.

      7.      Choose  Save to save the entries and to update the database.

Result

The release status is increased by one level respectively:

Level 1: not released ® level 2: flagged ® level 3: released

If the initial value of the release status is 1 (flagged), only one further release is necessary.

The system displays the current release status in the limit. If you click on the release status of a limit, the system displays the user who last changed the release status.