Reviewing Limits 

Use

You use the review function to forward information about limits to any recipient. You can either specify the timing of the review manually, or you can let the system determine the dates. The same applies for the actual sending of the limit for review.

Integration

The review information is sent to the review's office inbox. This means that every user logged on to the system can send and receive information about limits. When the limit reviewer logs on to the SAP system, a dialog box appears informing him or her that there is an item in his/her inbox.

Prerequisites

Before you can use the review function, limit types must already have been defined.

Procedure

You can either enter the timing of the review manually, or let the system determine it.

      1.      In SEM Banking choose ...® Master Data ® Limits ® Edit; in CFM choose … ® Master Data ® Limits ® Maintain.

The system displays the screen Limits: Choose Limit Types.

      2.      Select the limit types you require and choose Change Limits.

      3.      Position the cursor on a limit line, and then choose Choose Limit.

The system displays the screen Edit Limits for Limit Type xxx: Detail.

      4.      Choose the tab page Administrative Data, and enter the name of the recipient in field Review Recipient.

A user can also enter him/herself as the recipient.

      5.      Determining the timing of the review:

You can store a factory calendar to check the date entry. In this way the system checks for public holidays and weekends in a specific country. The factory calendar is stored in Customizing under ® Limit Management ® Enter Basic Settings for Limit Management.

                        a.     Manually: Maintain the Review Date field

                        b.     Automatically: Set the Automatic Review indicator.

In order to be able to use the automatic review, you need to have made the following settings in Customizing:

¡      In Customizing choose ...® Limit Management ® Define Limit Types.

The system displays the screen Change View "Define Limit Types": Overview

¡      Select a limit type, and then choose  Details to access the detail view. Enter data in the following fields:

§       Review Period: The period after which a review recipient receives limit information.

§       Review deadline before validity period end: On this date, the limit is presented for the last time before it expires.

The system takes the earlier of the two dates below as the review date:

(Day’s date) + (number of days in the review period)

(End of the validity of the limit) - (number of days of the review deadline before the end of the validity period)

The day's date corresponds in this case to the date on which the limit was created or changed.

Features

You can use the following functions:

Displaying the Data Relevant for the Review

...

      1.      Choose ...® Information System ® Reporting ® Limits ® Overview of Limits.

The system displays the screen Overview of Limits.

      2.      First enter the general access options required.

      3.      Set the Display Review Data indicator.

You can also select the limits by review Recipient or Review Date.

      4.      Start the report with  Execute. You can see who the review recipient of the limit is, and the date the limit is next due to be reviewed.

Sending Limits for Review

Sending Limits for Review Manually

...

      1.      In the overview of limits (as in point 1. Display the data relevant for the review) choose the limits you wish to send. Choose  Execute to start the evaluation.

      2.      By choosing Choose Limits you can transfer the relevant limits to a batch of items that are to be sent for review. By positioning your cursor

¡      on the header line (this means all limits for this combination of characteristics)

¡      on the item line (this means just one limit)

or by not positioning it at all, you can copy all the displayed limits to the batch of items that are to be sent for review.

      3.      Send the limits by choosing  Send List to Specified Review Recipients.

Sending Limits for Review Automatically

To do this, you need to schedule a variant of report RFTBLRSM as batch job, and let the report run daily. The program selects all limits with a certain review date and sends them to the recipients. At the same time, if automatic determination is used, the review date is recalculated.

Change of Personnel

You use this function to select limits by using a selection screen, and then either changing, creating or deleting the recipients.

You access the selection screen by choosing ...® Master Data ® Limits ® Change Review Recipient.

You have the following options:

Change	Old review recipient <name>; new review recipient <name>
Create	Old review recipient <space>; new review recipient <name>
Delete	Old review recipient <space>; new review recipient <space>

You can also change a review recipient manually in each limit.