Other Functions in Grants Management Budgeting 

Prerequisites

You need to have Grants Management (GM) budgeting installed, configured, and activated to use these tools.

If you want to use the feature for transferring budget from GM to Funds Management (FM) (see below), you also need to have the Budget Control System (BCS) installed, configured, and activate.

Activities

To use these tools, go to the GM part of the Easy Access menu and choose Grantee Management ® Budgeting ® Tools. Then proceed as described for each of the options:

●     Copy Version

Use this program if you want to create a new version based on an existing one. In the selection screen, enter the grant, document type, and the from and to budget versions. The copying takes place when you execute the program.

●     Release Budget

If the budget you originally created was unreleased, you need to release it before you can consume it. Use this transaction to release the budget to FM. In the selection screen, enter the budget header details (notice that the budget status is already set to Released).

When you press Enter, the four tabs described in Maintaining the Budget in Grants Management are displayed. The Hierarchy View shows the amount already released, if any, and the amount to be released. You may release some or all of this amount, but not more.

●     Transfer Residual Budget to Funds Management

In some instances, GM budget may exceed current budget periods open and available for posting in FM. In this event, GM stores the FM portion of the budget posting until such time as the FM budget period(s) is/are open. At this point, you can execute this transaction to transfer the FM portion of the GM budget document to FM and the related FM objects.