Creation of a Disposal Document 

Use

You use this function to create a disposal document from disposal processing.

Prerequisites

·        You have created an entry document that contains at least the following data:

¡        Waste

¡        Waste generator

¡        Waste quantities in the Quantity and Outgoing qty fields, in each case with a unit of measure

·        If you want to create the disposal document based on a waste approval, you have created the waste approval and released it.

Features

The disposal document is created based on the data in the entry documents you selected before executing this function. This means, it is created for the wastes of the selected entry documents. Before creating the disposal document, select its disposal document type and enter more data for the disposal document.

The system checks the data of the disposal document to be created in accordance with the requirements you set for the disposal document type in Customizing for Waste Management in the Disposal Documents section, for example, it performs the following checks:

·        The system checks whether the disposal document number and the regional and transregional authority-assigned numbers of the disposal document are within the defined number ranges.

·        The system checks whether you have adhered to the permitted number of wastes in the disposal document.

·        The system checks whether the waste codes belong to the permitted waste catalogs.

·        The system checks whether you have adhered to the permitted number of waste codes per waste catalog and waste item.

·        The system checks whether you have adhered to the permitted number of waste management business partners per role in the disposal document.

·        The system checks whether a waste approval is required, in other words, it checks whether the Waste apprvl reqd indicator has been set under Specify Disposal Document Types in Customizing for Waste Management. If this is the case, you have to choose a waste approval before creating the disposal document, and the system carries out the following additional checks that are not defined for the disposal document type in Customizing:

¡        The system checks whether the waste approval is still valid and has been released.

¡        The system checks whether the waste codes assigned to the specifications of the wastes (see Waste Code Assignment), match the waste codes of the waste approval. If a waste has a waste code that has not been assigned to the waste approval, the system ignores this waste code when creating the disposal document and issues a warning in the message log. The system also disregards a waste code if it has been assigned to the waste approval but not to any of the wastes in the disposal document. If none of the waste codes for a waste match the waste codes in the waste approval, the system does not create the disposal document and issues an error message in the message log.

¡        The system checks that the waste quantity approved in the waste approval for the waste code was not exceeded (see Automatic Quantity Update). If this quantity is exceeded the disposal document is not created and the system issues an error message.

·        The system checks whether the following indicators are set for the disposal document type in Customizing for Waste Management under Specify Disposal Document Types and then performs the appropriate checks or transfers the appropriate data:

¡        Disposal channel reqd (Disposal document requires a disposal channel)

¡        Only waste frm appr. (Only wastes from the disposal channels of the waste approvals are allowed.)

¡        Partner/waste check (Checks whether a waste generation, waste disposal, and a waste transport exist)

¡        All wst/partn comb. (All waste partner combinations must exist)

¡        CodeChk:wst.agst doc (Checks the waste codes for the waste and disposal document)

¡        Only identical Codes (Only identical waste codes for waste and disposal document are permitted

¡        Default date (Default date for specifying the waste generator and transporter.)

For more information, see the field help for these indicators.

If any of these checks leads to an error, the system does not create the disposal document. If any of these checks leads to a warning, the system displays a dialog box before creating the disposal document. In this dialog box, you can decide whether the disposal document should still be created of if you want to correct the data first. The message log that contains the warnings and error messages helps you to correct the data.

This function only creates one disposal document. If the selected entry documents contain too many different wastes, it could be necessary to create more than one disposal document. In this case, the system does not create a disposal document.

The data is then transferred to the disposal document as follows:

·        The waste is transferred from the selected entry document. If you have selected more than one entry document, the waste is transferred from all selected entry documents. The same wastes are combined to form one item. If a waste cannot be transferred due to one of the checks described above, for example, because it does not have a suitable waste code, the waste is not transferred and the disposal document is not created.

·        The waste quantity is transferred from the entry document from the Outgoing qty field. If no quantity has been entered there, it is transferred from the Quantity field. It is transferred to the Outgoing qty field in the disposal document. If you have selected several entry documents, the waste quantities of the same wastes are added up in the items in the disposal document.

·        If a waste approval is required for the disposal document type, you have to choose it before creating the disposal document. The system determines suitable waste approvals from the waste generators and wastes and proposes them for you to use.

·        The authority-assigned number of the waste approval is transferred from the waste approval.

·        The waste code is transferred from the specification of the waste. If a waste approval is required for the disposal document type, the system only transfers the waste codes that are also assigned to the waste approval (see above). It is also possible that waste codes are not transferred from the specification of the waste because they do not meet the requirements of the disposal document type, for example, because they do not belong to the permitted waste catalog (see above).

·        The waste management business partners are transferred as follows:

¡        If a waste approval is required for the disposal document type, the system transfers the waste management business partners that are marked as relevant to the disposal document in the waste approval.

The waste generator and other waste management business partners that have been assigned to the selected entry documents are not automatically transferred to the disposal document. If you want these waste management business partners to be transferred to the disposal document, you must choose a waste approval in which these waste management business partners are marked as relevant to the disposal document.

¡        If no waste approval is required for the disposal document type, you can enter the waste management business partners before creating the disposal document. The system proposes the waste management business partners from the selected entry document.

After the disposal document has been created, the waste quantity is updated in the waste approval (see Automatic Quantity Update) and a follow-on document record is created (see Automatic Creation of Follow-On Document Records).

The entry documents are given a defined status that depends on the settings you made in Customizing. They must have a particular status so that you can execute this function. For more information, see Setting Entry Document Statuses.

Activities

Proceed as follows if you want to create a disposal document for one or more entry documents:

...

       1.      Choose Disposal Processing ® Edit Entry Documents in the Waste Management menu.

The Choose Entry Document Category dialog box appears.

This dialog box only appears the first time that you access disposal processing after you have logged on to the SAP System. The next time you access disposal processing, the system automatically uses the entry document category that you chose last time.

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

       2.      Choose the entry document category of the entry documents for which you want to create the disposal document and confirm your entry.

The Disposal Processing Change screen appears.

       3.      Enter the search criteria for the entry documents (see Searching for Entry Documents), and choose  with the quick info Hit List.

The entry documents that correspond to the search criteria are displayed under Doc. overview.

       4.      Select the required entry documents and choose  Create document in the function list.

The Disposal processing: Disposal document screen appears.

       5.      Enter the required data. Note the following:

¡        If a dangerous goods indicator profile has been assigned to the waste in the material master and the Doc (document-relevant) indicator is set for this dangerous goods indicator profile in the IMG activity Specify Indicator Profiles for the Material Master in Customizing for Dangerous Goods Management, and if no dangerous goods regulation is specified in the waste approval, you must enter a dangerous goods regulation.

¡        If you only want to create the disposal document to process it further in the SAP disposal documents component and to print it out from there, do not set the Call report information system indicator.

¡        If you want to print the disposal document directly after you have created it, set the Call report information system indicator.

       6.      Confirm your entries.

The disposal document is created. If you have set the Call report information system indicator, the report information system is called. You can print the disposal document from there right away by selecting the disposal document and choosing Report ® Print.