Maintaining Vendor Master Data 

Use

See Vendor Master Data.

Prerequisites

If you are posting a proportion of your vendor invoice to your sub-contractor’s blocked account, you have maintained your sub-contractor’s certificates as tax categories.

If you are posting a proportion of your vendor invoice directly to the tax and social security authorities, you have maintained an interim vendor master record for each authority. To each of these master records, you need to assign a vendor account to which you pay the amounts from your withholding tax accounts. For more information, see Payment Program, under Activities.

Procedure

You maintain your vendor master data as usual using Accounts Payable (FI-AP). In addition, on the control screen of your vendor master record,

·         Enter the UWV company number of your sub-contractor in field Tax code 1.

·         Enter the employment tax number of your sub-contractor in field Tax code 3.

If you are posting a proportion of your vendor invoice to your sub-contractor’s blocked account, you need to enter in the system the certificates supplied by your sub-contractor. To do this, on the control screen of your vendor master record, choose Tax categories:

·        Enter each certificate in field TC.

·        Enter the expiry date of your certificates in field Coll.until.

Additionally, on the Payment transactions screen of your vendor master record, enter the number of your sub-contractor’s blocked account in field Bank account, together with the partner bank type in field BnkT.

You must assign the same partner bank type to the blocked accounts of all your vendors.

If you are posting your sub-contractor’s tax and social security contributions directly to the authorities:

·        On the control screen of your vendor master record, in field Tax office, enter the social security authority, to which you have to pay your sub-contractor’s contributions.

·        On the withholding tax accounting screen, activate your withholding tax types.

Result

The vendor master record now contains the UWV company number and the employment tax number, both of which you need for reporting to the authorities.

By maintaining your sub-contractor’s certificates, together with their expiry dates, you enable the system to enforce a payment block if any of the certificates being checked are invalid, or to reverse a payment block when valid certificates become available. For more information, see Change Payment Block and Payment Method.

Through the assignment of a partner bank type to your sub-contractor’s blocked account, the system is able to determine the blocked account, to which you wish to make the posting, when you enter the partner bank type. For more information, see Posting to a Blocked Account.

By entering the social security office in the vendor master data of your sub-contractor, you assign the address and bank details of the relevant social security authority to your sub-contractor’s master data. This information is needed for reporting.