Filling of the Hazardous Substance Master 

Use

With this function, the system creates hazardous substance master records in the hazardous substance master from the data in specification management. This means you only need to enter hazardous substance data in one place: in specification management.

You can start filling manually or schedule it as a job and execute it periodically, for example.

Prerequisites

·        In Customizing for the Hazardous Substance Master, you have processed the IMG activities under Filling.

·        In specification management, you have created specifications for the hazardous substances and assigned them to the corresponding materials.

Features

In manual filling, a selection screen allows you to use various parameters to define, for example, which specifications and materials are to be used for filling and for which countries and regions hazardous substance master records are to be created. If you enter more than one selection parameter, they are logically linked with AND, that means all parameters entered must be fulfilled for the data to be used for filling.

When you fill the hazardous substance master for the first time, you perform a complete filling, which means you do not specify any selection criteria for filling. By specifying selection criteria, you can create specific hazardous substance master records, for example, in the following cases:

·        You have set up a new warehouse and therefore a new warehouse management system, and you want to create hazardous substance master records for the country or region of the new warehouse only.

·        Owing to a legal change in a country, you must change large amounts of hazardous substance data in specification management and you want to create new hazardous substance master records for this country.

On the selection screen for filling, the Fill Changed Objects Only indicator is also available. If you set this indicator and you have activated change pointer evaluation for the message type HAZARDOUSSUBSTANCE in Customizing for ALE, the system performs a delta filling. That means it determines the specifications that were created or changed since the last delta filling and uses their data only for filling. This means you can update the data in the hazardous substance master without having to perform a complete filling again. After updating the hazardous substance master, the system enters the date and time of the update in the environment parameters HSM_FILL_LAST_DATE and HSM_FILL_LAST_TIME. In the next delta filling it uses the data from the specifications that were created or changed from this date and time onward. If you set the Fill Changed Objects Onlyindicator, the system takes no other selection parameters into account and removes any entries from the selection screen.

If you schedule the filling report program to run periodically (HS_FILL), you can ensure that the hazardous substance master is updated regularly. With the scheduled update of the hazardous substance master, the system uses only the data from new and changed specifications for filling, as with the Fill Changed Objects Only indicator, and you cannot enter any other selection parameters. If you want to periodically perform a complete filling or a filling with specific parameters selected, you can set this up by creating and scheduling a variant of the report program. As with a manual filling, you can also not set the Fill Changed Objects Only indicator and simultaneously enter parameters in the variant.

The system can only change the existing hazardous substance master data in filling if a specification exists from which data can be filled. This means if you delete a specification to which a material is assigned whose hazardous substance master record was filled from the data of the deleted specification, in the next filling the system deletes neither the whole hazardous substance master record for the material nor individual data from this hazardous substance master record. In this case, we recommend that you delete only the hazardous substance master data from the specification first, and only then delete the specification after the next delta filling of the hazardous substance master record. The hazardous substance master record then still exists but no longer contains the deleted hazardous substance data from the specification.

The hazardous substance data from specification management contains validity areas. These specify in which countries and regions or in which organizational units the data is valid. In Customizing for the Hazardous Substance Master, you specify under Assign Countries and Regions to Warehouse Numbers in which countries and regions your hazardous substance warehouses are located. When filling, the system creates hazardous substance master records for each of these countries and regions in the hazardous substance master and assigns them the hazardous substance data from specification management, based on the validity areas specified for the hazardous substance data.

Specification management contains data for a hazardous substance with the validity area Europe and data with the validity area America. You have hazardous substance warehouses in France, Italy, and Mexico. During filling, the system creates hazardous substance master records for France, Italy, and Mexico in the hazardous substance master for the material of the hazardous substance. The system assigns the data that has the validity area Europein specification management to the hazardous substance master records for France and Italy, and assigns the data that has the validity area America in specification management to the hazardous substance master record for Mexico.

Currently, you cannot fill the hazardous substance master with identifiers. If you want to use identifiers for filling, we recommend that you create the identifiers in value assignment types as phrases. You can then fill the phrases in the hazardous substance master.

For more information about the filling process, see Hazardous Substance Master Filling.

Activities

To fill the hazardous substance master manually, proceed as follows:

...

       1.      In the Hazardous Substance Management menu, choose Hazardous Substance Master ® Filling from Specification Management® Start Filling.

       2.      Enter selection parameters or set the Fill Changed Objects Only indicator.

       3.      Choose  with the quick info text Execute.