National Insurance GB (Infotype
0069) 
Definition
You use this infotype to store an employee’s National Insurance (NI) information. The National Insurance number itself is automatically transferred from the employee’s Personal Data (infotype 0002) record to the NI infotype 0069 record, and you cannot alter it here.
Use
All the necessary information for National Insurance contribution (NIC) calculation is stored in this record. The Payroll component uses this data to make the correct NIC deductions from wages and salaries.
When new employees join your company, you need to create a National Insurance record for each of them. If you do not receive the National Insurance (NI) details immediately, you need not create this record for them until you receive the information. If the NI details are not available, the system uses the default values set up in Customizing for Payroll: Great Britain to calculate the employees’ NICs, using the feature GNICD.
For more information, see the section on National Insurance in the Implementation Guide (IMG) for Payroll: Great Britain.
If you create an infotype National Insurance GB (0069) record after employee data has been included in payroll, retrocalculation is triggered.
During their employment, employees’ NI situations may change. You need to create new records to reflect each of these changes. If an employee’s National Insurance status changes, you must create a new National Insurance GB record valid from the exact date of the change of status. This ensures that the payroll calculates the new contributions from the correct period within the tax year.
In the case of underpayments, the arrears are recovered in accordance with the statutory regulations. Overpayments are refunded, and the cumulatives are corrected for end-of-year reporting.
Structure
NI Category
This enables the Payroll component to calculate the National Insurance Contributions for the employees and the employer.
When choosing the NI category, the appropriate NI certificate is automatically defaulted into the NI Certificate field. Confirm that the NI certificate is correct, and that the employee is currently in possession of this certificate, by setting the certificate produced indicator.
Additional Indicators
In the Additional Indicators group box, you can set an indicator for the following:
Company Director: Set this indicator if the employee is a company director. He or she is governed by different NI regulations than non-directors. The system automatically calculates NICs on an annual basis for company directors.
Director Regular Payments
If you have set the company director indicator, choose enter. A second indicator for director regular payments appears. Set this indicator if a director wishes his or her NICs to be calculated using the earnings for the pay period, and not using annual cumulations.
Setting the director regular payments indicator means that NICs are calculated in the same way as they are for all other employees (non-directors). Cumulative figures are only used in the last period of the year, or if a director leaves in the middle of a tax year. In such cases, the figures must be recalculated based on the annual limits.
NI Rates: Limits and Percentages
The NI limits and percentages option allows you to display all relevant NI categories, upper and lower NIable pay/earnings limits, and employee/employer percentages and rebate percentage rates in a table format.
The data displayed when selecting this option is generated by running the NI Rates: Limits and Percentages (RPCNIRG0) report. This report generates the limits and percentage rates for a selected NI category code, for a particular pay frequency for the current tax year. This data is produced from data contained in the tables NIC Limits (T5G_NICLIM) and NIC Percentages (T5G_NICPCT).
For
more information, see: 
NI Rates: Limits and
Percentages Report (RPCNIRG0)
Retrocalculation Implications
Backdated changes to the infotype National Insurance GB (0069) record do trigger retrocalculation.
See also:
Changing NI
Status for an Employee Contracted out of SERPS
Changing NI
Status for an Employee Turned Company Director