Payment Data from Invoicing Plans for Purchase Orders (SAP Library

Payment Data from Invoicing Plans for Purchase Orders

Use

The system uses this function to record the down payment and invoice dates from a purchase order invoicing plan daily, in the form of a payment commitment.

Integration

You use the Materials Management (MM) application component.

Prerequisites

You have maintained an invoicing plan in MM for the purchase order assigned to the project.

Project Cash Management is activated.

Features

The system records the invoice dates from a project-assigned purchase order as a payment commitment in the project with value type 51; down payment dates are recorded in the project under value type 5A. When recording the data, the system automatically takes account of the terms of payment. The data is recorded as payment plan data is recorded from the invoicing plan for the network.

When actual values are posted for the purchase order, the system reduces the commitment values from the invoicing plan. The procedure is as follows:

The system reduces the payment commitment, starting with the earliest down payment date.

If the actual down payment exceeds the commitment, the system uses the difference to reduce the commitment from the invoicing date.
If the system could not reduce the whole of the commitment as of the down payment date, it clears it in full when the actual invoice is posted.
The system reduces the commitment values from the invoicing date in line with the down payment logic.
When you make the actual invoice posting, the system reduces the commitment in line with the down payment logic and carries out down payment clearing.

Example

Total of payments: 10,000

Term of payment: 14 days, no discount

You have stored the following dates in the invoicing plan for the purchase order:

Items in Invoicing Plan

Date

Amount

Down payment

Jan 1, 99

1,000

Partial invoice

Mar.1, 99

7,000

Final invoice

May 1, 99

3,000

The system determines the payment data and records it in the project. The table below shows how the payment commitment from the invoicing plan is updated:

Invoicing Plan	Date	Amount	Value Type	Comments
Down payment	May 14, 99	1,000	5A	Down payment date + 14 days
Down payment clearing	Mar.1, 99	700	5A	Automatic down payment clearing as of the invoice date
Down payment credit	Mar.1, 99	700 –	51	Credit posting for down payment clearing as of the invoice date
Partial invoice	Mar.14, 99	6, 300 –	51	Invoice date from the invoicing plan + 14 days
Down payment clearing	01.05.99	300	5A	Automatic down payment clearing as of the invoice date
Down payment credit	01.05.99	300 –	51	Credit posting for down payment clearing as of the invoice date
Final invoice	May 14, 99	2, 700	51	Invoice date from the invoicing plan + 14 days

Items in Invoicing Plan	Date	Amount
Down payment	Jan 1, 99	1,000
Partial invoice	Mar.1, 99	7,000
Final invoice	May 1, 99	3,000