Duplicata/Boleto Payment Methods 

In Brazil, the typical collection process involves making a sale, creating an invoice (nota fiscal), and sending it to your customer along with the goods. The system automatically transfers this information and creates open items in Financial Accounting (FI). You execute a payment run and generate the necessary payment media.

Duplicata

If you employ a duplicata payment method, what you create out of the payment run is called duplicata, since it duplicates the information you already sent your customer in the invoice; it is a type of trade bill. The system generates a duplicata for each open item (see Duplicata Creation). In most cases, you send a DME file, containing the duplicata information, to your bank (you can also send a paper payment list, called a borderô). The bank then acts on the instructions to collect the payment, by sending a payment slip called a boleto to your customer. Your customer pays the boleto at its bank, and, if it is not the same bank, it is then transferred to your bank. Your bank sends you relevant payment information via DME, which the system uses to update the corresponding open item (see Communication with Bank) and, in some cases, to clear the open items automatically (see Processing of Bank Files).

Boleto/Duplicata

This payment method is similar to the duplicata one – except that a company can print its own boletos – for example, to save the fee charged by the bank for this service, or to save time and receive the payment quicker. In this case, the company also sends the duplicata DME file to the bank and processing is the same as above (see Boleto Creation).