CO Account Determination 

Use

Controlling (CO) and Financial Accounting (FI) are implemented in SPA as two complete and separate application components. Data transfer takes place regularly between these two components.

All the data relevant to costs flows automatically from Financial Accounting to Controlling. The costs and revenue of different CO account assignment objects are assigned (for example, cost centers, projects or claims). The relevant FI accounts are managed as cost elements or revenue elements in Controlling. The values in Controlling and Financial Accounting can thus be compared and reconciled.

Thus, when accounting documents are posted in Warranty Claim Processing, CO account assignment objects are also posted.

Integration

CO account determination is identical to the CO account determination delivered with the standard system (transaction OKB9). Of course, as in the standard system, account determination can also be found by means of a customer-specific substitution (transaction OKC9).

You can find further information in the standard documentation under Account Assignment of Controlling Objects.

Prerequisites

·        You have created account assignment objects in CO.

·        In Customizing for Warranty Claim Processing under Accounting ® Define Automatic CO Account Assignment Determination you have defined a default account assignment for each cost element that is to be posted in Warranty Claim Processing

·        In Customizing for Warranty Claim Processing under Accounting ® Define Automatic CO Account Assignment Determination, you have set the PrfSeg (profitability segment) indicator for each cost element that is to be posted to a profitability segment.

·        In Customizing for Warranty Claim Processing under Accounting ®  Allow Changeability of CO Account Assignments for Condition Types, you have defined for which condition types the persons responsible are allowed to change the automatically determined CO account assignment during the processing of warranty claims, in other words for which they are allowed to post to a different CO account assignment object.

·        If you want to work with changeable CO account assignments, you have linked in either screen group S2256 (changing the CO account assignment on item level) or screen group S2257 (changing the CO account assignment on version level) to the screen layout of you warranty claim type  in Customizing for Warranty Claim Processing under Layout  ® Define Screen Layouts.

Features

·        Automatic/Manual CO Account Determination

Determination of CO account assignment is always executed automatically. The persons responsible can change the CO account assignment manually per item when they process the warranty claims for the condition types that have been defined in Customizing. This can be useful if, in a precrediting case, the reimburser does not approve the entire amount and the difference is to be posted to a separate CO account assignment (see: Posting in Accounting (FI/CO)).

·        Possible Account Assignment Objects

You can choose form the following account assignment objects: cost center, claim, profitability segment or profit center. Company code and cost element are available as criteria for CO account assignment determination.

·        Specifying the Categories

In Customizing for Action Control (Define Action Controls) you can define which categories can be posted in FI. In principal, all four categories can be posted in FI. However, it is recommended to choose just one category from each of the category pairs: Versions from Claimant/Versions to Claimant (credit memo, payable) and Versions from Reimburser/Versions to Reimburser (debit memo, receivable).

Activities

       1.      If you work with screen groups S2256 or S2257 (see: prerequisites), you can overwrite the automatically determines CO account assignments on these screens on version level or item level.

       2.      Post the desired version to Financial Accounting. Depending on the version, choose one of the actions A040 Post Versions from Claimant to FI, A041 Post Versions to Claimant in FI, A042 Post Versions to Reimburser in FI, A043 Post Versions from Reimburser in FI.

You can undo postings to Financial Accounting with actions A051, A052, A053, A054. Action A049 cancels the current version.

       3.      Choose the function  FI/CO Documents on the tab page Version Details to display the documents created for the appropriate version. If you want to branch to the document itself, click on the document number.

Choose  Document Flow on the standard toolbar to display the document flow across all versions. Besides the FI/CO documents, the measurement documents that are created during the warranty check can also form part of and can be seen in the document flow.