To carry out an allocation, proceed as follows:

1. Make the system settings:

• Determine the structure for your allocations. You define the dimensions and the appropriate values from/to which the allocation is to occur.

• Maintain the field usage for the allocation. In Customizing for Special Purpose Ledger, define the fields that can be used for assessment and distribution allocations.

• Define the allocation field group information, data fields, text for the data fields, and system information, if necessary. You only need to maintain this information in exceptional cases.

2. Create the sets that you want to use for the allocation, if required.

• You can assess/distribute fixed values.
• You can use sets to determine the sender(s) and the receiver(s) for an allocation. When you define allocation segments, you can enter set names for the sender, receiver, sender values, and tracing factor selection criteria.

3. Create the allocation cycle.

• Define the header data of the allocation cycle. The header data of the allocation cycle contains information valid for all segments contained in the cycle.

4. Define the allocation segments in the allocation cycle.

5. Execute the allocation.

• You can execute allocation cycles in both online and background processing.
• The system locates data records to be used for the allocation, according to the selection criteria defined in the sender.
• The system allocates the data according to the allocation type (assessment or distribution) and the allocation rule.
• The system writes the data records for the allocation.
• The system generates lists of allocation results and errors (if the allocation process included errors).

6. Display the allocation results.

After the allocation is carried out, a basic list is output, that permits you to control and verify processing.