You can post expenses to both the provisional account and the expense account. If you post the value to the provisional account, these expenses must be settled when you have confirmed the actual value.

The following sample chart describes the process of posting purchasing expenses.

Provisional expenses can be entered until the actual expenses are confirmed. You can allocate provisional expenses to the corresponding logistics document. Planned expense data can be referenced when posting to the account. Planned data is used as a copy basis for the provisional account.

To settle a provisional account, provisional data must be copied. The system clears the provisional posting with the actual expense data. If there are any discrepancies between them, adjustment posting is performed in the background.

You can also post to the expense account directly, without provisional posting. If you do, planned expense data can be copied and changed if necessary.

There are several possibilities for posting expenses to an account. The following processes describe the necessary steps in each case: