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Procedure documentation Preparing to Hire an Applicant Locate the document in its SAP Library structure

Prerequisites

If an applicant is to be hired for a vacancy, you must set his/her overall status and vacancy assignment status for this vacancy to To be hired.

You must set any other vacancy assignments for the applicant to Rejected.

Procedure

  1. From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Master Data ® Applicant actions.

    2. The Applicant Actions screen appears.

  2. In the Applicant number field, enter the desired number.
  3. Select the action Prepare for hiring and choose This graphic is explained in the accompanying text.

    4. The Copy Applicant Actions screen appears.

  4. Choose This graphic is explained in the accompanying text.

    5. The Maintain Vacancy Assignments screen appears.

    Note 

    When you save, a warning appears informing you that a data record is to be deleted or delimited. You can ignore this warning, and save again.

  5. Select the vacancy for which the applicant has been hired, and choose This graphic is explained in the accompanying text status (vac.).

    6. The Change Vacancy Assignment Status dialog box appears.

  6. Enter 2 (for To be hired) in the Vacancy assignment status field, and choose This graphic is explained in the accompanying text.
  7. Look to see if the applicant is assigned to several vacancies.

    8. - If not, proceed to step 9.

    - If so, select all the vacancies for which the applicant is not to be hired and choose This graphic is explained in the accompanying text status (vac.).

    The Change Vacancy Assignment Status dialog box appears again.

  8. Enter 4 in the Vacancy assignment status field and if necessary a status reason, and choose This graphic is explained in the accompanying text.
  9. Choose This graphic is explained in the accompanying text.
  10. Go back, by choosing This graphic is explained in the accompanying text.

    11. The Maintain Vacancy Assignments screen appears displaying a list of all the applicants who are assigned to the same vacancy as the applicant to be hired.

    Note

    If you do not want to change the vacancy assignment status of this person, the Hire applicant process is complete.

    If you do want to change the vacancy assignment status for these persons, process with step 11.

  11. To select all the applicants listed, choose This graphic is explained in the accompanying text , and then choose This graphic is explained in the accompanying text status (vac.).

    12. The Change Vacancy Assignment Status dialog box appears.

  12. Enter the desired status (possibly 4 for Rejected) in the Vacancy assignment status field and, if necessary, a status reason, and choose This graphic is explained in the accompanying text.
  13. Choose This graphic is explained in the accompanying text.
  14. Choose This graphic is explained in the accompanying text.

    15. The Change Vacancy View: Detail screen appears.

  15. Enter a percentage approved, percentage reserved and staffing percentage.
  16. Choose This graphic is explained in the accompanying text.
  17. Choose This graphic is explained in the accompanying text.

    18. The system displays a window entitled Create Planned Activity. The system displays the key for the activity type Hiring date as a default in the Activity type field.

  18. Enter the date on which the applicant is to be hired in the Performance date field and choose This graphic is explained in the accompanying text.

Result

The applicant's overall status and vacancy assignment status are set to To be hired. All remaining vacancy assignment statuses for the applicant are set to Rejected.

You have also changed the status of all other applicants assigned to the same vacancy as the applicant.

If the appropriate settings have been made, the system has automatically created the activities Transfer applicant data and Hiring date. The percentage approved, percentage reserved and staffing percentage (and thus also staffing status) of the vacancy for which the applicant is to be hired have been changed.

 

 

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