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Procedure documentation Recording Rejection of a Contract by an Applicant Locate the document in its SAP Library structure

Prerequisites

If an applicant has rejected the offer of a contract for a vacancy, you must set the overall status of the applicant and the vacancy assignment status for the vacancy assigned to the applicant to Offer rejected.

Procedure

  1. From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Master Data ® Bulk processing ® Vacancy assignment ® List.

    2. The Vacancy Assignments screen appears.

  2. In the Vacancy field, enter the vacancy for which the applicant refused a contract.
  3. Choose This graphic is explained in the accompanying text.

    4. The system displays the Vacancy Assignments screen.

  4. Select the applicant who has rejected the contract offer and choose Change overall status.

    5. The This graphic is explained in the accompanying text Overall status dialog box appears.

  5. Enter 6 (for Contract rejected) in the Overall status field, and choose This graphic is explained in the accompanying text.

    6. The Maintain Vacancy Assignments screen appears.

  6. Select the vacancy for which the applicant has rejected the offer, and choose This graphic is explained in the accompanying text status (vac.).

    7. The Change Vacancy Assignment Status dialog box appears.

  7. Enter 6 in the Vacancy assignment status field and if necessary a status reason, and choose This graphic is explained in the accompanying text.
  8. Choose This graphic is explained in the accompanying text.
  9. Choose This graphic is explained in the accompanying text.

    10. The Maintain Vacancy Assignments screen appears displaying a list of all persons assigned to the vacancy chosen in step 2.

    Note

    If you do not want to change the vacancy assignment status of these persons, the process is completed. If you do want to change the status, proceed to step 10.

  10. To select all the applicants listed, choose This graphic is explained in the accompanying text , and then choose This graphic is explained in the accompanying text status (vac.).

    11. The Change Vacancy Assignment Status dialog box appears again.

  11. Enter the desired status (usually 1 for Processing) in the Vacancy assignment status field, and choose This graphic is explained in the accompanying text.
  12. Choose This graphic is explained in the accompanying text.
  13. Choose This graphic is explained in the accompanying text.

    14. The Change Vacancy View: Detail screen appears.

  14. Enter a percentage approved, percentage reserved and staffing percentage.
  15. Choose This graphic is explained in the accompanying text.

Result

The overall status and vacancy assignment status of the applicant who was offered a contract are changed to Offer rejected. You have also changed the status of all other applicants assigned to the vacancy chosen correspondingly. The percentage approved, percentage reserved and staffing percentage (and thus staffing status) of the vacancy for which the contract has been rejected have been changed.

 

 

 

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