Entering Basic Data on an Internal Applicant (SAP Library

Entering Basic Data on an Internal Applicant

From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Master Data ® Initial entry.

The Initial Entry of Basic Data screen appears.

You have the following options here:

Type of applicant	Enter data as required in the following fields:
Applicant who responded to specific advertisement	Applicant Groups Applicant range Personnel area Personnel subarea Personnel number Advertisement
unsolicited applicants	Applicant Groups Applicant range Personnel area Personnel subarea Personnel number Unsolicited applicant group

Note

In both cases, you must specify an applicant group assigned to applicant class P (internal applicants) in the Applicant group field.

Confirm your entries.

Caution

If the candidate is a multiple applicant, the system accesses the applicant action New application and simultaneously imports any existing data.

The system fills the fields for the Personal Data and Addresses infotypes, together with the Personnel officer field.

If necessary, overwrite these default values.
Enter data in other fields as required.
To enter additional data for a specific infotype, select Further data.
Select Assign facsimiles to assign facsimiles to an applicant during initial data entry.
Choose .

– If you have not selected Further data or Assign facsimiles, the procedure is completed.

– If you have selected Further data and Assign facsimiles, or only Further data, the screen for the chosen infotype appears. Proceed to step 9.

– If you have only selected Assign facsimiles, the Document Type window appears. Proceed to step 11.

Enter data as required in the fields of the infotype displayed.
Choose .

– If you have selected Further data for more than one infotype, the screen for the next chosen infotype appears. If so, repeat steps 9 and 10 until all infotypes you selected have been processed.

– If you selected only Further data, the procedure is completed.

– If you selected only Assign facsimiles also, the Document Type screen appears. Proceed to step 11.

Select the document type you want, and choose .

The Assign Facsimile screen appears.

Enter the date of origin of the facsimile and choose Choose.

The Confirm Assignment of Facsimile window appears.

Choose Confirm.

The Enter Barcode ID screen appears.

Enter a barcode for the facsimile.
Choose .

The Assign Facsimiles screen appears.

Choose Yes to assign more facsimiles to the applicant, or No.

If you do not want to assign any more facsimiles to the applicant, the procedure is completed.

If you do want to assign further facsimiles to the applicant, the Document Type window appears again. Repeat steps 11 through 16 until all desired facsimiles have been assigned to the applicant.

Result

You have entered basic data on an applicant. You may have assigned one or more barcodes to the applicant. You can use these barcodes to record the application documents.

Repeating the Check for Multiple Applicants and Former Employees