Archiving Limits and Limit
Utilizations 
Use
When Limit Management is used in your productive system, over time a great deal of data is saved. To avoid evaluations from being slowed down by excessively large volumes of data, you have the option of deleting limits and utilizations from the system.
However, you can delete this data from the system only if it has been archived, meaning it has been copied to an external memory.
It is possible to reload archived and deleted data in another step.
Prerequisites
Data to be archived already exists in the system:
· Limits
Procedure
Archiving is a standard application that is used for numerous SAP applications.
Choose .. ® Tools ® Reorganization Tools ® Limit Management: Archiving.
The system displays the screen Archive Administration: Initial Screen.
The relevant object name for this component TRTM_LM (TR Limit Management: Limits, Utilizations) is already entered.
Archiving
...
1. In the Actions area, choose Write (Schedule Writing).
2. The system displays the Archive Administration: Create Archive Files screen.
3.
Enter a name for
your variant and choose 
Maintain.
You have to maintain separate variants for test runs and update runs. Using the input help, you can reuse or change variants that have already been created.
Go to the
next input screen by choosing 
Continue.
4. In the selection screen Maintain Variant: Report RFTBARC1, Variant xy, you have several options for selecting the data that is to be archived: For more information see the report documentation.
5. If you want to carry out an update run, remove the indicator from the Test Run field. Enter an additional comment for the archive.
6.
Choose 
to save
your variant. Then choose 
to
return to the Archive Administration: Generate Archive Files
screen.
If you create a new variant, you have to enter and save an additional description of the variant.
7. Enter the start date. Here you have the following options:
¡ Start archiving immediately
¡ Start archiving on/at a certain date/time
¡ Start archiving directly after another job
¡ Start archiving after a specified event
¡ You also have the option of archiving data periodically.
Then choose
to save your entries.
8. Enter the spool parameters.
Here you
specify the printer for the data that is to be printed. Then confirm your
entries with Continue.
9.
Start the archiving
run with 
Execute.
Once you have
started the archiving run, by choosing the pushbuttons 
Job Overview and 
Refresh, you can monitor the status of
the job and also review the Job Log.
You can also call
up the log of archived objects by choosing 
Spool and then 
Display. You can display the data in
the following formats:
§ Graphical
§ Raw
§ Hexadecimal
In the same
way you can view message texts by choosing 
Job log.
Managing Archiving Runs
Choose the Administration pushbutton to display all the archiving runs created so far. The individual runs are sorted by their status:
· Incomplete: Objects have been archived
· Complete: Objects have been archived and deleted
· Incorrect: Errors occurred during archiving - postprocessing is necessary
You cannot use the Delete and Reload functions until all the data has been archived.
Deleting Archived Data
For information about deleting archived data see the report documentation for report RFTBARC2.
Reloading Archived Data
For information about reloading archived data see the report documentation for report RFTBARC3.
Result
· The archiving process copies the selected data to an external memory. However, the data still exists in the limit system.
· In the deletion process, the data that is already archived is deleted from the limit system.
· In the reloading process, the selected data is restored to the limit system.
For more
information about archiving, refer to the documentation 
CA - Archiving and
Deleting of Application Data. For viewing archived data you can use the archived
information system. The system contains the following archived information
structures: SAP_TRTM_LM_EXP and SAP_TRTM_LM_LIM.