Posting Down Payments (FI-AP) (SAP Library

Posting Down Payments (FI-AP)

Prerequisites

You must make sure that you:

Have defined your business place, tax codes, and Government Uniform Invoice (GUI) formats in Customizing

If required, create a down payment request. In the header data of the down payment request, you enter the reference number of the vendor invoice in the Reference field (if the invoice is from a vendor located in Taiwan, this number is the GUI number)

Enter the business place in the line item

Procedure

In Taiwan, when you post an incoming down payment in Accounts Payable (FI-AP), you follow the standard procedure and, in addition, you must make sure that:

You post the down payment by referring to the down payment request, if one has been created, in order to call the reference number of the vendor invoice for the VAT media file.
If you do not enter a down payment request, you need to enter the reference number of the vendor invoice in the header data of the down payment, in field Reference.

Result

The vendor invoices for down payments are displayed in the VAT media file in the same way as standard vendor invoices.

It is usual to structure a payment scheme consisting of down payments followed by standard invoices. In this case, when you have cleared the down payment in the system, the VAT media file shows only the net amount (without the down payment) of the standard invoice. This "netting" procedure guarantees consistency between the information reported in the VAT media files and the information presented in the vendor invoices.

Example

Company A issues company B with one purchase order to the value of $ 1000 with a VAT rate of 5%.

Company B invoices company A as follows:
May 1, 2001	Company A receives a GUI from company B requesting a 10% down payment.
May 28, 2001	Company A receives a second GUI from Company B requesting payment of the remaining 90% of the same purchase order.

In both company A’s and company B’s VAT media file for May, the above transaction is presented with two GUI numbers showing $100 (plus $5 in taxes) and $900 (plus $45 in taxes) respectively.