Translating Catalog Entries 

Use

You can translate catalog entries into the languages that are installed in the system. You can then use the translated catalog entries to create questionnaires in other languages.

There are two ways to translate catalog entries:

·        In the Occupational Health component directly in the SAP system

·        Outside the system in a non-SAP application such as Microsoft Excel or Microsoft Word

Translation Text Status

The translated catalog entries have their own text status (In process or Active). You can translate the catalog entry in either status. Only catalog entries with the text status Active are displayed in the questionnaire.

Prerequisites

In order to set the text status of the translation to Active, the catalog entry must also have the status Active in the original language used to create it. This is a prerequisite for using translated catalog entries in questionnaires.

Translating Catalog Entries in the SAP System

...

       1.      In the Occupational Health menu, choose Basic Data ® Questionnaires ® Edit Question Catalogs.

The initial screen for question catalogs appears.

To search for a catalog entry by its text, choose  with the quick info text Find (see Editing Catalog Entries).

       2.      Double-click the required catalog entry to select it.

The Change View “Catalog Entry”: Details screen appears.

       3.      Choose Translation.

The Choose languages dialog box appears.

       4.      Select one or more languages for translating the catalog entry and confirm your entries.

The data entry screen for translation appears.

       5.      To translate the text, choose  with the quick info text Change Long Text on the tab page for the language you want to translate.

The grayed-out long text is displayed in the logon language in the editor.

       6.      Enter the translation below the grayed-out text and then go back.

       7.      Translate the answer criteria (if given).

       8.      When you are sure that the translation is error-free, choose  with the quick info text Activate to activate it - in other words, to set the text status of the translation to Active.

If you do not set the text status of the translation to Active, the translated catalog entries cannot be displayed in questionnaires. Once a translated text has been set to Active, it can no longer be changed in that language.

If the translated catalog entry still has the status In process, you must set this status to Active before you can activate the translation text status.

       9.      Navigate to other selected languages using the navigation buttons  with the quick info text Previous Language and  with the quick info text Next Language and translate the catalog entry into these languages in the same way.

Translating Catalog Entries Outside the SAP System

...

       1.      Export the question catalog containing the catalog entries that you want to translate. Then open the file in the relevant application (Microsoft Excel, for example).

       2.      In the Language key column, enter the key for the target language required (for example, EN for English).

       3.      Translate the catalog entries.

       4.      Import the question catalog into the SAP system again. In the Import Question Catalog dialog box, choose the relevant target language (for example, EN for English).