Purchase Ledger

You use this report to prepare a copy of the purchase ledger, which you file with the tax authorities, together with the VAT return.

The purchase ledger lists the vendor invoices that you have paid, together with the payment details, and shows how much VAT was levied on each. It also shows any input VAT that arises as the result of clearing down payments made by your customers; and any accounting documents that you have created manually to correct VAT amounts.

To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Russia Purchase Ledger.

Prerequisites

You have:

Made the settings described in Customizing for Sales and Purchase Ledgers
Entered purchase orders for imports as described in Entering Purchase Orders for Imports (MM-IV-LIV)
Alternatively, if you do not work with purchase orders, you can also enter the same data in invoices in Accounts Payable (FI-AP), as described in Entering Invoices from Foreign Vendors.
Cleared invoices reversed in Materials Management (MM) as described in Clear Reversed Invoices

Features

You can use the report to prepare an ALV list. When you are satisfied that the information in the list is correct, and you want to prepare a copy of the ledger for the tax authorities, you can print out the form in the official format. When you do so, you must activate the line numbering function.

Selection

To improve performance, we recommend that you execute the report in the background.

On the selection screen, you can specify whether you want to create additional sheets for the following purposes:

To list all those documents of the current fiscal period that reverse documents posted in the previous fiscal periods
To list the invoices that have not been posted in time and the fiscal period in which they should have been posted is already closed
To list credit memos that are used to reverse documents posted in a previous closed fiscal period

If you select the Create Additional Sheets indicator on the selection screen, the report creates additional sheets to list these documents as follows:

If you do not specify a closed fiscal period, the additional sheets list all the documents of the current fiscal period that reverse documents in any previous fiscal periods
If you specify a closed fiscal period, the additional sheets include only those documents that reverse documents in this closed fiscal period

If you want the report to include invoices that have not been posted in time and credit memos in the additional sheets, make sure that:

You fill in the Adjustment Document Type field

In this field you need to enter the same document type that you defined for these types of documents (for more information, see Customizing for Sales and Purchase Ledgers). If you do not fill in this field, these documents will be placed in the basic sheet.
The header text of the credit memo contains a reference to the corrected document in the format “NNNNNNNNNNYYYY”, where “NNNNNNNNNN” is the number of the corrected document and “YYYY” is the year when the corrected document was posted.
The header text of the invoices, which have not been posted in time, contains a reference to itself in the format “NNNNNNNNNNYYYY”, where “NNNNNNNNNN” is the invoice number and “YYYY” is the year when the invoice should have been posted. In this case the document date of the invoice must fall into a closed fiscal period.

If you want to use the drilldown functions in the output list, we recommend that you create an extract.

Output

The report shows a list of invoices and the related payments, which it determines as described in Determination of Invoices and Payments.

If your accounts clerk made more than one payment for an invoice, the report shows each payment. If he entered two payments for the same invoice on the same day, however, the report only shows one payment.

For imports, the list shows the goods' country of origin and the customs declaration number, as stored in the purchase order or FI-AP invoice. The report first checks for this information in the purchase order header, then the relevant purchase order item. Finally, it looks in the material or expense items in the FI-AP invoice. See also “Prerequisites” above.

The report does not show documents that you posted and reversed in the same period. However, it shows documents posted in the current period that reverse documents in the previous periods. The report can display and print these documents on additional sheets and in this case the basic sheet does not include these documents.