Associated Document Set Definition (SAP Library

Associated Document Set Definition

Use

The program searches through the processed document for the credit vendor items. There can be several items in one such document. Then an internal table is created and processed with the aim to identify payments against vendor items found (so called "set for processing").

Features

The following document items are entered into the internal table - set:

Items of different documents cleared together (vendor items, customer items, general ledger items)

Debit items of documents with the reference to a processed document via BSEG--REBZG field (e.g. transfer-posted down payments, incomplete payments posted using the method of partial payments)

Credit items of documents with the "counter" reference (down payments themselves go to transfer-posted down payments if the down payments have not been transfer-posted in full amount and subsequently cleared)

Example

This example shows you the transfer-posted down payment, as described above.

This graphic is explained in the accompanying text

Down payment
‚ Invoice
ƒ Partial down-payment transfer-posted to the invoice without clearing

The set is as follows:

Document type	Account type	Side	Reference (REBZG)	Sum	Ident.	Description
Invoice 1	Payable	Credit		1230	Cleared together	Processed invoice
Invoice 2	Payable	Credit		615	Cleared together	"Other" invoice
Invoice 3	Payable	Credit		530	Cleared together	"Other" invoice
Invoice 4	Receivable	Debit		500	Cleared together	Compensated customer invoice
Payment	GL	Debit		1600	Cleared together	Payment
Resid.item	Payable	Credit	Invoice 1	230		Balance after clearing
Resid.item	Payable	Credit	Invoice 2	15		Balance after clearing
Resid.item	Payable	Credit	Invoice 3	30		Balance after clearing

Cases following the formula in the following example are treated specifically, when it is necessary to find the document for clearing 3 and when it is not possible to find the relevant document, because it is not possible to define the year of its issue – year from clearing date of document 1 and 2 is supposed.

This graphic is explained in the accompanying text

Invoice
‚ Tax credit memo
ƒ Invoice cleared with the tax credit memo and creation of the residual items

For further processing within the set the program includes also such credit vendor items which have not been cleared together with other invoices but were created during clearing posting - i.e. residual items.

These residual items can be divided into 5 groups:

Without reference
With reference to a processed item of the processed document
With reference to a different item of the processed document
With reference to an item of other invoice included in the set
With reference to invoice item which is not included in the set (for example, items with a "counter" reference)