Product Catalog Processing 

Procedure

To create a product catalog, proceed as follows:

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       1.      On the Create Product Catalog: Initial Screen enter a product catalog number and choose ENTER.

       2.      Enter a description for the product catalog.

       3.      (Optional) Assign an authorization group to the product catalog.

       4.      Maintain the data relevant to price determination.

¡        You must enter a document schema and a reference customer so that prices can be found for the articles contained in the product catalog. You can also enter a key date for which pricing is to be carried out. If you do not enter data in this field, the system uses the current date.

The calculation schema (sometimes referred to in the system as the pricing procedure) is determined via the sales area, document schema and customer pricing procedure. The price in the ‘subtotal 1’ level of the calculation schema is copied to the product catalog.

¡        You can enter a sales area or choose Choose to obtain a list of sales areas valid for the reference customer.

¡        You also have the option of displaying the article prices in a particular currency in the product catalog.

       5.      Enter the period of validity for the product catalog.

       6.      Maintain the product catalog variants. For each variant you wish to maintain, enter a number, the currency, and the language for which the variant is to be valid. Give the variant a name. (Optional) You can also enter an advertising material and the number of copies planned.

       7.      Save your entries.

       8.      You can choose Layout to define how the advertising piece is to be structured.

The root to which you can assign the hierarchical tree structure of the layout is predefined.

       9.      You can have the Classification System propose a layout hierarchy. To do this, select the relevant article class type and class (such as a merchandise category hierarchy) and then select the structures in the hierarchy tree you want to transfer.

   10.      Create a new layout area without a proposal by positioning the cursor on the node at which you wish to insert the layout area and choose Edit  ® Create layout area.

Give the layout area a name.

If you do not wish to create any further layout areas below this new layout area, enter the articles you wish to assign to the layout area with the required units of measure. You can also have the system propose articles from a class, a merchandise category, or a layout module.

   11.      (Optional) Assign an authorization group to the layout area.

   12.      (Optional) You can also define a long text and a heading in the languages of the variants for the layout area and for each article in the layout area. To do this, position the cursor at the required point and choose Texts. Enter the heading and long text and go back a step via Goto ® Back.

When you maintain texts at item level, you can copy the long text from the article master data by selecting Basic data text.

   13.      (Optional) You can insert documents.

To do this, choose Documents. You can then assign a document created in Document Management to a layout area or to a particular article in a specific unit of measure. This could be a photograph or a formatted layout page, for example.

Documents that you assign must be of a type that can be linked with objects WLBM (for articles) or TWGLV (for layout areas). To meet these requirements, the document type L01 is delivered in the standard system.

   14.      Save your entries and create further layout areas if necessary.

   15.      If you wish to assign further layout areas to the layout area to be created, select the layout area to which you wish to assign a layout area on the same level or on a lower level. Go to the Create layout area menu.

   16.      Depending on whether you have already created a layout area, a dialog box appears asking whether you wish to create a layout area on the same level or on a lower layout area.

   17.      Repeat steps 9-12, but do not assign any articles to the layout area.

Once you have assigned articles to a layout area, you cannot assign any further layout areas below this.

   18.      (Optional) You can move parts of the layout hierarchy.

¡        To do this, select the part of the hierarchy you wish to move.

¡        Position the cursor on the node at which the selected node or part of the hierarchy is to be inserted.

¡        Choose Move to reassign the part of the hierarchy you wish to move to the required point.

   19.      (Optional) You can also move items within a base layout area in the same way as described in step 16.

   20.      Save your product catalog.

Notes and Remarks

·        The sequence in which you insert items is important, as this determines the rough positioning of the articles within a layout area.

·        Non-active checkboxes for Documents and Texts exist for the layout areas and the items assigned to these. By double-clicking on these fields you can go directly to an existing document or text link.

·        The numbers that appear next to the layout areas in the hierarchy tell you how many articles have been assigned to each layout area.

·        If a layout area is highlighted in red, no article has as yet been assigned to it, even though this is possible.