Using the Qualification Block 

Use

Qualification blocks enable you to assign bundles of qualifications to other objects.  This assignment serves the same purpose as assigning individual qualifications directly to other objects.

You define blocks of qualifications by maintaining the relevant infotype in the Personnel Management component. In the Change Profile transaction of the Personnel Development component, you can then assign qualification blocks to persons as qualifications and to positions, jobs, and tasks as requirements.

Prerequisites

You are familiar with the basic functions of the subcomponent Qualifications/Requirements.

You have activated the qualification block functions in the IMG under Personnel Management ® Personnel Development ® Functions ® Set Up Control Parameters with the QUALI QBUSE switch.

You have defined views for editing Personnel Development profiles in the IMG under Personnel Management ® Personnel Development ® Functions ® Define Profile Views.

Scope of Functions

When you activate the qualification block functions, the following functions are available:

·        You can define objects of the type Qualification Blockfor the purpose of bundling qualifications together.

·        When you assign a person at least one of the qualifications in a qualification block, the system automatically assigns the qualification block to the person. (In the interest of data consistency, the user is not provided with a function for direct assignment.)

The attributes of this assignment include:

¡        Percentage

Specifies in percent how many of the qualifications in the block are already assigned to the person.

¡        Start / end

The validity period is derived from the latest start date and the earliest end date of the assignments of the relevant qualifications.

¡        User name and change date

Last changed by and on.

The assignment of a person to a qualification block is not stored directly in the system. This data is determined at runtime using the corresponding assignments of the person to the qualifications or requirements (infotype1001).

·        You can assign requirement blocks to positions, jobs, and tasks.

The attributes of this assignment include:

¡        Status

Specifies whether the assignment was inherited or direct.

¡        Proficiency

Required proficiency of the requirement block based on the scale defined for the qualification block.

This value is not inherited by the individual requirements assigned.

¡        Start / end

Validity period of the assignment.

This assignment is stored as an external relationship in infotype 1055. All qualifications assigned to the qualification block are displayed as inherited requirements, even though, technically speaking, the only direct assignment created was the assignment of the object (S, P or T) to the qualification block.

Activities

Define Qualification Block

You have called the Maintain Object transaction (PP01).

...

       1.      Select the object type Qualification Block.

       2.      Create the required infotype records (see Qualification Block).

       3.      Save your entries.

Assign Qualification Block Automatically

You are in the Change Profile transaction (PPPM) and have assigned a person a qualification that belongs to a qualification block (tab page Qualification).

·        The system automatically assigns the qualification block to the person (tab page Qualification Block) if it is not already assigned and indicates which percentage of the qualification block is already fulfilled by the person.

·        If the qualification block is already assigned to the person, the system adjusts the percentage value accordingly.

Assign Qualification Block as Requirement Block

You have called the Change Profile transaction (PPPM) and selected the object to which you want to assign a qualification block as a requirement block.

...

       1.      Choose the Requirement Block tab page.

       2.      Choose Create and select the qualification block you require.

       3.      Enter the required proficiency and the validity period.

       4.      Save your entries.