Running the Manual Treasury Confirmation Program 

Use

You use the treasury confirmation programs to account for payments in your agency’s books after the US Treasury has made them. You do this using the check number or trace number details supplied to your agency by the Treasury.

Prerequisites

·        Your agency has consumed goods or services and been billed for them.

·        Your agency has notified the US Treasury that there are invoices to be paid.

·        The Treasury has paid the invoices and notified your agency that it has done so.

Procedure

You now need to run the confirmation program, accounting for the payment in your agency’s books. Proceed as follows:

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       1.      In the Easy Access menu, choose Accounting ® Public Sector Management ® Functions for US Federal Government ®Payment Processing ®Treasury Confirmation ®  Execute Treasury Confirmation.

The Treasury Confirmation screen appears.

       2.      Make the following selections:

¡        Agency Location Code

¡        SWIFT File

The name of the file that Treasury Confirmation creates to pass to the bank statement reconciliation. The name should include a dollar sign ($) if you want to process more than one schedule. If this is a PC file, activate the appropriate indicator.

The dollar sign is replaced by the Treasury schedule number when the file is saved.

¡        Electronic Bank Statement

Select the option here to start the bank statement reconciliation, specifying a variant name if appropriate. This is a required entry if you are running the bank reconciliation. It identifies the variant used when the bank statement reconciliation program is run.

¡        Manual Confirmation Only

If you want to perform a manual confirmation on each schedule, activate this indicator.

¡        If you want to run the program in test mode first, activate the appropriate indicator. You can also stipulate whether a successful test should create a file.

       3.      Choose Execute

The Treasury Confirmation: Confirmation Data Entry screen appears.

       4.      Enter the schedules or checks, and amounts, requiring confirmation, with posting dates as required.

       5.      When you have finished, save the file.

Result

·        The program records the check or EFT information from Treasury GOALS and links it to the payment document. It then creates the file to pass to the bank statement reconciliation program.

·        If more than one schedule is entered, multiple files are created and the bank statement program is run once for each file.

·        The amount paid is posted from the disbursements in transit (DIT) account to the fund balance with Treasury (FBT) account.

·        The check number or trace number is updated in the payment medium file and Treasury Confirmation schedule status.

·        A screen is displayed, detailing the action taken in each case.