Change Payment Block and Payment Method 

Use

You can use this report to:

·         Block the payment of open vendor items to a blocked account, if any of your sub-contractor’s certificates have expired.

·         Remove a previous block on open vendor items, when valid certificates become available.

·        Modify the payment method of open vendor items.

Integration

You run this report before you run the payment program.

Prerequisites

You have maintained your sub-contractor’s certificates in the vendor master data.

You have defined your payment block reason and your chain liability method.

Activities

From the chain-liability area menu Chain Liability Functionality in the Netherlands, choose Change Payment Block And Payment Method or use the transaction WKA01.

To block the payment of open line items:

1.       Enter the relevant company code(s).

2.       In field Value date, enter the date against which you wish to compare the validity of the certificates. The system defaults the current date.

3.       In field Category indicator for tax, enter the certificate(s) that you wish the report to check.

4.       Choose Execute.

When you run the report, it compares the value date with the expiry dates of the certificates you maintained in your vendor master data. If any of the certificates have expired, the system blocks payment of any open vendor items, and allocates the payment block reason you maintained in Customizing to the blocked items.

The report also blocks payments to your sub-contractor’s regular account.

To remove a previous payment block on open vendor items:

1.       You have already updated any expired certificates with new ones in the vendor master record.

2.       Proceed as above for blocking payments.

In this case, the value date of the report precedes the expiry date of all the certificates and the system unblocks the payment of open vendor items.

To modify the payment method for open vendor items:

1.       Enter the relevant company code(s).

2.       In field Part.bank type, enter the relevant partner bank type(s).

3.       In field Payment method, enter the required payment method.

4.       If you want to update the database tables, select Update run. Otherwise, the report simply generates a list of the modified fields.

5.       Choose Execute.

When you run the report, the system checks all open vendor items. If their partner bank type is the same as one of those you have entered in the report selection screen, the system will overwrite the existing payment method with the one you have just entered.

You use this report if you want to pay open items from an account that is not your usual house bank account. For example, you want to pay your sub-contractor’s tax and social security contributions from your own blocked account.

For all activities, when you run the report the system indicates, in the results list, the status of the updated documents:

·         A green light appears if the database table has been updated successfully.

·        A yellow light appears if a document is locked by another user, for example. 

·         A red light appears if the update of the database table failed. In this case, you need to determine the reason for the failure and run the report again.