Grouping Personnel Assignments for Concurrent Employment (SAP Library - Payroll Basics for Concurrent Employment)

Grouping Personnel Assignments for Concurrent Employment

Use

In Payroll, the system processes some personnel assignments of a concurrently employed person together, and some separately. It therefore groups the personnel assignments according to certain criteria. How the personnel assignments are grouped depends on the processing step for which the grouping is performed.

Prerequisites

You have checked the Customizing settings for grouping personnel assignments and, if necessary, adapted them to meet your demands, in Customizing of Personnel Management under Personnel Administration ® Basic Settings ® Basic Settings for Concurrent Employment ® Editor for Personnel Assignment Groupings.

Features

The individual programs and functions of the various processing steps of Payroll are each assigned a Structure link grouping reason for personnel assignments. Grouping rules for personnel assignments are assigned to the grouping reasons in Customizing. Each grouping rule determines the criteria for grouping and assigns a grouping value for personnel assignments to the individual personnel assignments.

In the standard system the following groupings are provided for payroll:

Processing step	Grouping reason	Grouping value
Run payroll	XXPY (Payroll Run, (Payroll Area))	Payroll area
Calculation of net amount (function XNET)	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version (see Grouping Personnel Assignments for Net Calculation, Retroactive Accounting, and Payment.
Retroactive accounting (function XRETR)	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version
Determining payments (function XPAY)	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version
Off-cycle payroll	XXPY (Payroll Run, (Payroll Area))	Payroll area
Off-cycle payroll	Exception: XNON (Personnel assignment) Used in Payroll USA for off-cycle payroll runs with payroll type A (Bonus Payment) and C (Payroll Results Adjustment)	None
Creating the remuneration statement -selection	XXPY (Payroll Run, (Payroll Area))	Payroll area
Creating the remuneration statement – created remuneration statement	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version
Wage and salary payment - selection	XXPY (Payroll Run, (Payroll Area))	Payroll area
Wage and salary payment – created payments	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version
Replacing a payment in the Off-Cycle Workbench	XXNT (Net Amount, Retroactive Accounting, Payment)	Depends on the payroll country version
Posting to Accounting	XXPY (Payroll Run, (Payroll Area))	Payroll area

Note

If several groupings exist for the same processing step, the system uses the country-specific grouping for the country that is assigned to the personnel assignment. This is the case, for example, with grouping reason XXNT. For more information, see Structure link Checking the Grouping Rules for a Grouping Reason.

The system stores all the groupings it uses during a payroll run in the payroll results in the table GROUPING (Grouping Information for Person). You can use this table at a later date to check how the personnel assignments in a specific payroll run were grouped.

Note that the groupings that the system uses for a processing step in payroll must not overlap with the grouping according to the payroll area.

Note

This affects the following types of grouping reasons:

· Grouping reasons that are assigned to a payroll function, for example, one of the functions XNET, XPAY, or XRETR.

· Grouping reasons that are used in the Customizing for a payroll function, for example, the function LIMITS.

Other grouping reasons, for example, those that the system checks when creating an infotype record, are not affected.

Therefore, a grouping for payroll cannot include two personnel assignments of an employee that belong to payroll area UD and a personnel assignment that belongs to payroll area UW. The following graphic demonstrates this:

This graphic is explained in the accompanying text

· Change the Grouping for Net Calculation, Retr. Accounting, and Payment for Personnel Assignments