1.3 Creating a Process 

Use

In this lesson you create process ZTPR. This connects the workflow template and the form scenario that you created in the previous lessons. You make the settings necessary for process ZTPR in Customizing for HR Administrative Services, by choosing Configuration of Forms/Processes ® Process Configuration.

Prerequisites

●      You have created the ISR scenario and form scenario ZTFS.

●      You have linked the ISR scenario and the form scenario to each other.

●      You have created the form.

●      You have created workflow template ZTWS.

Procedure

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       1.      Define the process.

Choose the IMG activity Set Up Processes ® Define Processes. Define the process ID and the process name here.

○       Process ID: ZTPR

○       Process name: Relocation

The process name is later displayed in the start application and in the process browser. You can also enter a longer process description in another field.

       2.      Configure the process start.

Choose the IMG activity Set Up Processes ® Configure Process Start. Choose the entry for process ZTPR created in the previous step. Define the following characteristics:

○       Period (start and end date) in which process ZTPR is valid, meaning that a start application can be assigned

○       Form scenario and version number used when starting the process

Specify form scenario ZTFS that you created in Creating a Form Scenario.

○       Scenario step used when starting the process

Specify scenario step FSS_1 (Request) that you created in the Creating a Form Scenario step.

○       Workflow template used when starting the process

Specify workflow template ZTWS that you defined in the Creating a Workflow Template step.

       3.      Define the valid processes that you want to integrate into the start application for the role.

Choose the IMG activity Set Up Processes ® Validity for Process Start ® Specify Valid Processes for Start Applications.

                            a.      Specify HR Administrator as the required initiator role.

                            b.      Add process ZTPR to the valid processes.

                            c.      Specify the period in which the process is actually visible in the start application.

Process ZTPR now appears in the specified valid period in the start application for the HR Administrator role.

       4.      Permit parallel runs of process.

Choose the IMG activity Set Up Processes ® Process Groups ® Permit Parallel Run of Process.

Choose the entry for process ZTPR and set the Parallel Runindicator.

We recommend that you make this setting at least for the test and implementation phase. Otherwise you cannot start the required process for the same employee more than once when testing. During live system operations you can undo this setting for individual processes.

Result

You have created your process ZTPR and made all required settings.