Selecting and Transferring Returns 

Use

The main output list of the Electronic Data Transmission to Authorities administration report lists the returns for each organization and period. You can select and transfer the returns from this list.

Procedure

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       1.      Select and Deselect Returns to Be Transferred

To transfer a return from the output list, select it by choosing  with the quick info text Select this Entry to Transfer.

You can select/deselect individual returns or all returns simultaneously. A selected return is highlighted yellow in the list output row. The symbol and status of the return change to Selected to Transfer.

You can only select returns that have the following status:

○     New

○     Modified

○     Test Transfer Successful

○     Test Transfer Incorrect

All other returns have already been transferred or are no longer valid.

       2.      Transfer Data

You can only transfer returns that have the status New or Modified  and that you have previously selected.

                            a.      To transfer data on a test basis, choose  with the quick info text Transfer Data as Test Run.

A test transfer has several functions in the administration report. Firstly, the test transfer is used to check whether a connection to the authority can be created technically without any errors. In a second step, the receiving point checks the contents of the submitted test data for correctness, and in case of errors, it returns error messages to the administration report. In this way, errors can be removed before the real transfer.

                            b.      To transfer data in update run, choose  with the quick info text Transfer Data.

During a real transfer, the data is transferred to the authority for each organization. The log is saved in the database. You can call it up by choosing  with the quick info text Display Log. You can also display technical information in the log overview (XML transfer and receipt file).

For security reasons, real transfers of data can only be sent from SAP systems that are classified as production systems.

You can view the setting in the system in transaction SCC4, setting Client Role (alternatively table T000).

Result

You have selected returns and transferred them to an authority. This modifies the status of the return according to the success of the transfer.

If the return is incorrect, the return has the status Incorrect. At the same time, a new return is created for this transfer. For more information on analysis and appropriate follow-up actions, see Status of Returns.