Business Process for Certification 

Purpose

The expenditure certification process involves two-way communication between funding organization(s) and the receiving organization. The output of the process is a certification report, which concludes the certification run.

Prerequisites

See Customizing for Certification.

Process Flow

The process of expenditure certification involves the following steps:

●      An international organization such as the European Union (EU) provides reimbursement for the funding of certain projects in a particular country or area, such as:

○       Improvement of rural infrastructure

○       Implementation of employment measures

○       Promotion of agricultural production for a certain region

●      The recipient, usually a regional government, is responsible for carrying out the funded measures and accepts the reimbursement under the following conditions:

○       It monitors the projects for which it obtains funds and specifies how high the funding amount is by creating an expenditure budget.

○       It can get funding from other sponsors besides the EU, for example, from the central government.

○       It plans and executes the projects to be funded.

○       It reports (“certifies”) the incurred expenses to the sponsor(s).

○       Using the certification report, the regional government provides details on the individual projects and individual expenditure documents involved.

The following figure provides an example of how this process can be executed:

Result

The certification process is correctly defined for a public organization and its sponsor(s), and can be carried out and reported on in an organized manner.