Agent Determination Rules 

Definition

The agent determination rules specify for HCM Processes and Forms how the system determines the agents (processors) of each interactive workflow step at runtime of SAP Business Workflow.

Use

In the standard system, a range of agent determination rules is available for HCM Processes and Forms that already fulfill important requirements for the application:

●     Determination of the next agent based on HR selection criteria

●     Determination of the suitable agent by first checking the agent’s authorizations

SAP recommends you use the agent determination rules included in the standard system for your HCM Processes and Forms workflow templates.

Structure

HCM Processes and Forms provides two types of agent determination rules that you can use to map your processes:

●     Rules that determine the next agent for a process step

The next agent is determined with these rules based as usual on organizational criteria. The standard system contains some rules that determine the next agent using objects from SAP Organizational Management or SAP Personnel Administration.

●     Rules that run an authorization check

You can use the ASRAgentrule to initiate an authorization check that ensures that only users who have authorization to edit or approve a particular process step receive the work item in their worklist. This ensures that users do not receive any work items for process steps in which they would have to edit data, for example, and for which they do not have change authorization.

The authorization checks are based only on authorizations that are checkable at the time the work item was initialized. When processing the work item, it may be necessary to check other authorizations.

●     Combination of both types of rules

If you use the ASRAgent rule on the workflow step in the data flow for the agent determination, you can combine the advantages of both types of rules. To do this, you enter a rule that determines the next agent for a process step as a subrule of the ASRAgent rule. The subrule first determines all potential agents of a process step, for example, on the basis of the organizational structure and the data specified in the data flow. The ASRAgent rule then filters the agents that have the required authorizations.

Agent Determination Rules for HCM Processes and Forms

Identifier	Name	Function Module	Description
17900012	ASRAgent	HR_ASR_AGENTFINDER	Agent determination with authorization check
17900013	ASROrgObject	HR_ASR_ORGANIZATIONAL_OBJECT	Employees belonging to a specified organizational object type. This rule delivers all users (object type US) that are assigned to an object type from SAP Organizational Management. The rule processes all object types that are used for agent determination within the framework of the workflow. SAP Organizational Management is used to determine the users.
17900014	ASRManager	HR_ASR_MANAGER	Manager This rule delivers the manager for a person. The rule processes the object types P (Person) and US (User) and returns the P and US object types. SAP Organizational Management is used to determine the users.
17900015	ASRGrpAdmin	HR_ASR_GROUP_ADMINS	Administrator Group This rule delivers the users (object type US) for the administrator group of the relevant person. The rule processes the object types P (Person) and US (User). SAP Personnel Administration objects are used to determine the users.
17900016	ASRPersAdmin	HR_ASR_PERSONNEL_ADMIN	Personnel Administrator This rule delivers the user (object type US) for the personnel administrator of the relevant person. The rule processes the object types P (Person) and US (User). SAP Personnel Administration objects are used to determine the users.
17900017	ASRTimeAdmin	HR_ASR_TIME_ADMIN	Time Recording Administrator This rule delivers the user (object type US) for the time recording administrator of the relevant person. The rule processes the object types P (Person) and US (User). SAP Personnel Administration objects are used to determine the users.
17900018	ASRPayrAdmin	HR_ASR_PAYROLL_ADMIN	Payroll Administrator This rule delivers the user (object type US) for the payroll administrator of the relevant person. The rule processes the object types P (Person) and US (User). SAP Personnel Administration objects are used to determine the users.

For more information about the individual rules, see the individual objects in the Maintain Rules transaction (PFAC) in the system.

For general information about rule resolution, see the SAP Library and choose SAP NetWeaver -> Application Platform -> Business Services -> SAP Business Workflow -> Reference Documentation -> Rule Resolution.