Hiring (US) 

Purpose

This process supports the hiring of an employee. The process can be started as follows:

●      By the Recruiter in SAP E-Recruiting

In this case, the Recruiter chooses the Transfer function. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow template is also started, which starts the hiring process in the HR system.

●      By the HR Administrator in the HR system

In this case, the HR Administrator manually completes the form that was filled automatically with data, using the XI interface, when started using SAP E-Recruiting.

The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives an e-mail requesting the employee to execute the Life and Work Event My First Days.

Using the Hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes ® Sample Processes for HCM Processes and Forms.

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes ® XI Integration.

Technical Objects for Implementing and Executing the Process

Object Type	ID	Name
Process	HIRE_10	Hiring an Employee (US)
Workflow Template	WS17900415 WS18900008 WS17900260 WS17900015	Start Process for XI Data New Hire, Permanent (US) Save Form with Error Handling Follow-Up Activity after Process with XI Scenario
ISR Scenario	SXHR SHU1 SHU2	Data of XI Message HireRequest Hiring US – Form 1 Hiring US – Form 2
Interface	ISR_IF_SXHR ISR_IF_SHU1 ISR_IF_SHU2
Form Scenario	SXHR   SHU1 SHU2	Data of XI Message HireRequest (New Hire) Hiring, Permanent US - Form 1 Hiring US – Form 2
Form	ISR_HRASR_SXHR ISR_HRASR_SHU1 ISR_HRASR_SHU2
Scenario Steps	SXHR: XI_DATA_HANDLING   SHU1: SCHRITT_01 SHU2: SCHRITT_01	SXHR: Initial Processing of the XI Data of Recruitment Factory SHU1: Hiring, Permanent US, Form 1 SHU2: Hiring, Permanent US, Form 2
Back-End Services
Standard Service	SAP_PA S_HIRE_ADD_FUNCTIONS S_HIRE_ADD_US_FUNCTIONS	Personnel Administration infotypes Additional Functions for Hire Additional functions for Hire US

Process Flow

 

 

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       1.      Start of the Hiring process

                            a.      Recruiter starts the Hiring process

The Recruiter transfers the data so that the system prefills the fields of the form ISR_HRASR_SHU1 with the data from the XI interface.

                            b.      HR Administrator starts the Hiring process (form ISR_HRASR_SHU1)

The HR Administrator chooses the Hiring (US) process and enters the applicant’s data manually.

       2.      HR Administrator receives work item with data from SAP E-Recruiting and selects process

In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting. The processes Hiring (Germany) and Hiring (US) can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator. He or she selects the process Hiring (US).

This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Hiring (Germany) and Hiring (US) are possible for the applicant data sent.

The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

       3.      HR Administrator receives work item with data from SAP E-Recruiting and starts process

The HR Administrator starts the Hiring process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHU1, but can be overwritten or supplemented by the HR Administrator.

       4.      HR Administrator completes data for Hiring (form ISR_HRASR_SHU2)

In this step, the HR Administrator completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.

       5.      New employee receives e-mail

The system sends an e-mail to the new employee requesting him or her to start the Life and Work Event My First Days.

       6.      End of process

       7.      HR system sends confirmation message back to the E-Recruiting system

Result

The HR master record is created for the employee.