Customizing for Certification 

Use

To use the Expenditure Certification (PSM-EC) solution, you must access the back-end SAP system and carry out the necessary customizing steps in the Implementation Guide (IMG).

The following figure gives an example of how financing source types are customized for a sample certification procedure:

Prerequisites

If you want to update payments and part payments, Public Sector Funds Management (FM) must be customized and running.

Activities

Call up the Public Sector Management node of the Implementation Guide (IMG) and access Expenditure Certification customizing. Here you must maintain the following activities in sequence:

●      In the Maintain Accounting Objects activity, specify whether you want to work with either the accounting object Work Breakdown Structure (WBS) or with the Public Sector funded program. This information is used subsequently for the posting of expenditure documents.

●      In the Edit Strategy for Defining Certifying Operations activity to create and edit the strategy for deriving operations in PSM-EC. This creates the link between documents and operations.

●      In the Define Certification Procedure activity, you define the procedure to be used for certifying the expenses of your public organization.

The certification procedure enables you to select the proper expenditure documents to be used during certification.

●      In the Define Document Group activity, you define document groups and assign them to specific document types for purposes of expenditure certification.

This step is optional, but using it can effect easier retrieval of documents for subsequent display of the certification list.

●      Define Time Slices and Patterns

A time slice is an individual budget unit into which a financing source can be split. If you do not want to use time slice patterns, create only one “dummy” pattern, which is then used for all time slices.

●      Next, define the financing source types you want to use. Note that, for each financing source type, you must maintain detailed information in a separate screen. This information includes the certification procedure and the individual phases to be maintained.

Usually, only one phase is used in a procedure. Two or more are usually only used if you want to be able to execute certification runs for the same financing source where one of the following applies:

○       Different document categories/types

○       Documents with different payment statuses

○       Documents with different tax handling types

The phases need not be sequential.

●      In the Define Levels activity, you define the certification levels to be used in the modeling of a hierarchy of political initiatives and actions.

●      In the Define Funding Category activity, you define the funding categories to be used for a financing source.

●      In the Define Performance Indicators activity, you define performance indicators for use in a financing source.

●      In the Define Intervention activity, you define the national or regional interventions as well as the external interventions coming from international organizations to be used in Expenditure Certification.

●      In the Change Message Control activity, you can set system messages to appear as you require them in Expenditure Certification.

●      In the Define Regional Code activity, you define the regional codes and descriptions to be used in the certifying operation.

●      In the Define Tax Handling activity, you make the settings for sales tax, or withholding tax, to be used for the certification of your expenditure documents

●      Portal Roles

Two roles are available – Expenditure Certification and Certification Runs

●      Business Add-Ins (BAdIs)

■       BAdI: Checks for Expenditure Certification Objects

Use this BAdI to implement your own checks on PSM-EC objects.

■       BAdI: Document Selection for Expenditure Certification

■       Use this BAdI to implement your own document selection logic.

For further information, read the IMGdocumentation on each activity.