Integration with Public Sector Contract Accounting 

Use

As a result of integration with the Public Sector Contract Accounting (PS-CD) component, you can use Contract Accounts Receivable and Payable (FI-CA) rather than FI-AR and FI-AP for your customer postings. (You can also use this component for vendor postings, if you wish.) You can activate these functions per company code for the integration with RE-FX. By doing so, you can benefit from unified open item accounting in Public Sector and RE-FX. You have to transfer documents to General Ledger Accounting using the standard functions of FI-CA.

For information on the technical prerequisites for the Public Sector Contract Accounting component, see Integration with Public Sector Contract Accounting (PSCD).

For general information on Contract Accounts Receivable and Payable (FI-CA), see Contract Accounts Receivable and Payable and Contract Account.

Prerequisites

Processes:

Based on your settings, service charge settlement and sales-based settlement are performed using the planned principle, and advance payments are posted as revenue.

Customizing:

You made the following settings in Customizing:

·        You activated the Business Function Set Public Services. Within this Business Function Set you also have to activate the extensions EA-FIN and EA-PS.

Choose SAP Customizing Implementation Guide ® Activate SAP ECC Extensions.

·        In RE-FX, you entered which accounting system you want to use in each company code.

In Customizing for Flexible Real Estate Management (RE-FX), choose Basic Settings ®Make Basic Settings in Company Code.

·        Connection to Contract Accounts Receivable and Payable:

Here you specify, dependent on the contract type, which contract account type the contract account must have. You also specify whether the system should, for example, automatically create a new contract account with the contract account type entered.

In Customizing for Flexible Real Estate Management (RE-FX), choose Contract ®FI-CA Integration ® Define Type of Contract Account.

·        Assignment of Main and Subtransaction to Flow Type

You specify here, for example, if the account assignment of RE-FX is used for the document type and business transaction (see Main Transaction and Subtransaction). Then the system determines the account using the flow type.

In Customizing for Flexible Real Estate Management (RE-FX), choose Accounting ®FI-CA Integration ® Assign Main and Subtransaction to Transaction Type.

Features

·        Contract Integration

In the contract account, you can enter either a real estate contract or a contract object in the Contract Reference field. In processes of the contract account, these two different types of contract reference are analyzed. The system distinguishes among them technically based on the different subapplications (for instance, during payment, dunning, printing of correspondence).

·        Integration with Partner Management

You can assign business partners with the role category MKK to a real estate contract.

·        Integration with Contract Account

Depending on the contract type and role category, you can assign existing contract accounts to the real estate contract, or you can create a new contract account.

·        Posting Parameters of the Real Estate Contract

¡        The Organizational Assignment posting term includes the following account assignment objects of Funds Management:

§         Fund

§         Funds center

§         Commitment item

§         Functional area

§         Grant

§         Measure

¡        In the Postings posting term, you can enter parameters specifically for payment and dunning. The input help provides default values for these fields for each accounting system.

Limitations

The Public Sector Contract Accounting (PS-CD) component does not support processes of COA (condominium owners’ association) management and one-time posting.

Activities

·        You assign a business partner to a real estate contract. To this combination of contract and business partner, you can either assign a new contract account, or you can adopt an existing contract account that is assigned to the same partner.

·        If a contract has more than one partner who is involved in postings (such as, a main tenant and a subsidizer), then you have to assign a contract account for each of these partners.

·        Execute periodic posting. The contract accounts are posted during this process. Then you can, for example, display the account assignments of Funds Management in the partner-related cash flow. In the real estate contract, choose the Overviews tab page. There choose the Partner-Related Cash Flow overview. To navigate to the document, choose  with the quick info text Entry Already Posted in the Status column. You can also use this function to display the G/L accounts that were posted.

·        You can then transfer the documents to General Ledger Accounting.

For more information on the transfer to the General Ledger, see the documentation of the contract accounting component in General Ledger Accounting.