Cost Transfer Posting in Cost
Accounting 
Use
The function RHCCOS00 lets you calculate the costs of business events and transfer these to Cost Accounting (CO).
This means the cost center of the resource (sender cost center) is credited and the specified account assignment object (receiver), for example cost center of the organizer, is debited.
During this process, the sum total of the costs as a percentage is distributed to the possible account assignment objects (cost center, order, WBS element, or project).
Fund Accounting objects (fund, functional area, and grant) can also be transferred to CO, if Fund Accounting is active.
You can currently only enter the specifications for
cost distribution and account assignment by executing the report. These
specifications are only saved when cost transfer posting is performed. You activate integration with Cost
Accounting in Customizing for Training and Event Management
under Cost Transfer
Posting. ·
You should have already maintained the costs
and cost items and the relevant reference unit and valid cost element for the
business event (type) and resource (type). You do this in the Costs
infotype (1036). ·
The sender cost center must be
maintained. ·
The cost assignment objects used (cost
center, order, WBS element) are maintained. ·
Sender cost center and cost assignment
object(s) are in the same controlling area. ·
The business events concerned must have the
status firmly booked (active). You can set parameters to determine
the data output by the report. Objects or business event
selection (pre-report) There are a number of ways to start
the report:
...
a.
Enter one or more business event groups. The system finds all of the business
events belonging to the specified group(s) and calculates the
costs.
b.
Enter one or more business event types. The system finds all of the business
events belonging to the specified type(s) and calculates the costs.
c.
Enter one or more business
events. Reporting period You can specify any period for which
you want to determine costs. Document date Enter a date in this field if you want
to change the default date of the cost transfer transaction. This date is used
purely for information purposes. The default date is usually the current
date. Posting date The date in this field indicates when
costs are to be posted to CO, in other words, the settlement period. The default date is usually the
business event start date. You can overwrite this date as
required. You want to perform cost transfer posting for an
event that started on February 2nd of a given year. However, you
want costs posted in the second quarter rather than in the first quarter. In
this case, you enter April 2nd as the posting date. Currency Enter the currency in which costs
should be output and for cost transfer posting purposes. Standard selection screen
(only pre-report RHXCCOS0) If you select this indicator and
choose On the selection screen of the main report, you can
select objects by status, for example. As a rule, you need not access the
standard selection screen since the pre-report has sufficient data selection
options. If you do not want to go to the standard selection screen, do not
activate this parameter before you choose The system displays a list containing
the following information per business event: ·
The individual cost items ·
The number of individual cost
items ·
The individual costs per cost item ·
The origin of the costs (such as the
resources for which costs were stored) ·
The cost centers of the resources
(sender) ·
The account assignment object(s) (receiver,
for example the organizer’s cost center) ·
The cost element ·
The reference unit (such as time) ·
The overall costs In the list screen, you can, if
necessary, distribute costs to other account assignment objects using the
Change account assignment function. If you do not want to use this function, the
Customizing settings made under Integration
® Billing and Activity
Allocation
® Cost Transfer Posting
® Specify Organizational Elements
automatically
apply for determining the receiver cost center (that is, in general the cost
center of the cost object of the business event). You can perform cost transfer
posting from the list screen: If you select Transfer costs
and choose Create cost transfer, the costs of the
selected business events are transferred to CO. The following process flow takes
place:
...
1.
A validation check is performed on the
document items. If the items are validated, a reference document is generated
with the status transfer designated.
2.
The BAPI/ALE for the cost transfer posting is
called.
3.
The status of the reference document is
changed to transfer effected (yellow/amber light)
4.
Due to the fact that the systems may be
decoupled (CO and PE in distributed systems), confirmation of this transaction
is necessary to ensure that the transaction has actually been
executed. For this purpose, you must call
the function Compare document. The system searches for the original CO
document. It is only possible to further edit attendee data,
for example, to make a cancellation, when the cost transfer operation has been
confirmed in the target system using the function Compare
document. If the original document is
found, the status of the reference document changes to Transfer
confirmed (green light). You can display the original document by choosing
View ® Ref. <-> Original document. If the original document cannot
be found, the status of the reference document changes to Transfer
incorrect (red light). For more information on the procedure when the
original document cannot be found, refer to Error diagnosis in note
161511. You can execute the following
functions from the list screen: ·
Display the document flow for the business event, in other words, all of the relevant
allocation data that exists for the business event. ·
Display document (reference document). You
can also display the original document from here. ·
Display error log (confirmations of check/execution of cost transfer
posting) ·
Check whether data relevant for transfer
can be posted. This function also checks whether
the settlement period is closed, in which case, data transfer to CO is not
allowed. ·
Cancel
document: In the event of errors in the
billing document, you can cancel (reverse) the document and start the billing
procedure once again. This process is equivalent to generating a new
document. ·
Display the resource list of the business event ·
Display resources not yet assigned
to the business event, in other words, resources
that have not yet been reserved for the event although they are listed under
resource requirements. If you are performing cost transfer posting in
distributed systems (HR and CO in different systems), please note the
information contained in Set Cost Transfer Posting
in Training and Event Management. Cost Transfer Posting in
Training and Event Management Business Process Flow
of Cost Transfer Posting Checking Cost Transfer
Posting
See also:
Integration
Prerequisites
Features
Selection
, the report branches
to the more detailed selection screen of the main report RHCCOS00 before it is
executed.
.Output
See also:
For information on the interface, refer to: