Editing Specification Statuses (SAP Library - Basic Data and Tools (EHS-BD))

Editing Specification Statuses

Prerequisites

See Specification Status, “Prerequisites.”

Before you can choose the Status tab, all data must be saved.

Procedure

...

1. In the specification header data, choose the Status tab.

2. Enter data as required. Note the following:

Field

Note

Status

To switch a status to the next follow-on status, you have the following options:

· If the next status is clear, choose This graphic is explained in the accompanying text with the quick info text Switch to next status.

· If the next status is not clear, display the input help for the Status field to see all valid follow-on statuses and make your selection.

When you create a new status entry, the Status field automatically has the initial status defined in the IMG activity Specify Statuses once you have confirmed.

Valid from, Valid to

If you work without change numbers, a status entry is valid from 01/01/0001 through 12/31/9999.

If you change an entry in the Valid from field so that the data record is split, you can display both validity periods using the History function.

Example

PUBLIC / DE / IP / valid from 01/01/0001 / valid through 12/31/9999 is changed to:

PUBLIC / DE / IP / valid from 01/01/1998 / valid through 12/31/9999

Confirm your entries and choose This graphic is explained in the accompanying text with the quick info text History to change from the key date display to the history display. The following data records are displayed:

PUBLIC / DE / IP / valid from 01/01/0001 / valid through 12/31/1997

PUBLIC / DE / IP / valid from 01/01/1998 / valid through 12/31/9999

3. Confirm and save your entries.

Note

You must save each time you move on.

To exit the Status tab page, you must have saved the data unless you choose Cancel.

If you have chosen Confirm, the Rating and Validity area fields are no longer ready for input.

Result

If a data record for the specification has an active usage for which a status entry applies that does not permit changes, the This graphic is explained in the accompanying text icon is displayed for the data record and the data record can no longer be edited.

Note

For an active usage, a status entry applies if there is a status entry on at least one day of its validity interval that has the same rating and overlaps with the validity area of the usage (see also Change Not Permitted).