Valuated Delivery Note 

Use

You use the Valuated Delivery Note function to inform the driver of the amount they are to collect from a customer when they make a delivery, based on the current conditions. A valuated delivery note is a standard delivery note that is enhanced with price data.

In practice there may be a time delay between the creation of an order and a delivery note. During this time the customer might have made changes to the order (type and quantity), or prices or conditions might have changed. So that the driver can deliver the order while the current prices apply and, if applicable, can perform settlement immediately (for example, when being paid in cash), it is important that the price information can be taken straight from the delivery note. A  valuated delivery note provides this information.

Prerequisites

The following Customizing settings must be made to allow you to use the Valuated Delivery Note function:

·        The message type must be defined for the a valuated delivery note.

·        The message type must be assigned to a pro forma billing document.

·        Message determination must be customized.

·        Print program /BEV1/VD_BEW_LIEF_BACKGROUND must be assigned to the form /BEV1/VDINVOICE1.

·        Copy control must be set up from the delivery to the billing document.

Features

To ensure that the price data is up-to-date when a valuated delivery note is printed, the system creates a pro forma billing document in the background. The system uses the pro forma billing document to determine the current price data.

The Valuated Delivery Note function is shipped as follows:

·        Print program /BEV1/VD_BEW_LIEF_BACKGROUND

·        Form /BEV1/VDINVOICE

This form is a template that can be changed to suit individual customer requirements.

For each message type assigned to a valuated delivery note, the system also creates a pro forma invoice when it saves the delivery.

In the print program /BEV1/VD_BEW_LIEF_BACKGROUND, the system checks whether this is the first time the delivery and billing document data is being printed or whether it is a repeat print. If it is the first time it has been printed, the system prints a pro forma billing document, if it is a repeat print the system does not print a pro forma billing document.

The system issues the pro forma billing document in the document flow.