Effectively Ending Commission Contracts Manually 

Use

We recommend using this function if you wish to effectively end individual commission contracts.

It is best to automatically end a large number of contracts.

 

Procedure

Call up the commission contract that you wish to effectively end.

When you effectively end a commission contract, the system creates a new version of the contract.

 

       1.      Under Attributes for Versioning, in the change mode enter the date (Effective To) on which the commission contract is to be effectively ended.

The contract ends on 00:00:00 of the day previous to the key date.

If you wish the contract to end on the 11th day of the month, enter the 12th of the month as the key date. If you wish the contract to end on the 30^th/31^st day of the month, enter the 1^st day of the following month.

If you leave the Effective To date blank, the system automatically sets the date to 31.12.9999. In other words, the contract cannot be effectively ended.

       2.      If you wish to end the contract according to the conditions of a specific contract version, select the required version under Version Template. 

       3.      Choose  Continue (Enter).

The system issues a warning since you are attempting to shorten the contract. Override the warning by pressing  Continue (Enter).

       4.      On the General Information tab page, in the Contract end field enter the date on which the contract legally ends.

When you effectively end a contract, you must also legally end it.
The legal end of the contract must be before or on the effective end date.

       5.      If period-based agreements have been made in the contract (such as flat-rate remuneration, guarantees, scheduling rules), you have to end their validity individually by specifying the key dates.

       6.      Save the contract actively by choosing  Save Commission Contract Actively.

       7.      Choose   Save to save the effectively ended version of the contract.

Result

The commission contract is both legally and effectively ended.

For performance reasons we recommend archiving commission contracts when they reach their effective validity date.

You can flag the commission contract for archiving as follows:

...

       1.      Call up the contract.

       2.      Choose Extras ® Archiving Flag.

       3.      Set the archiving flag and choose  Back.

       4.      Choose  Save Actively and  Save.