Tour Data Entry 
Use
You use the Tour Data Entry function to enter the following data in the system:
· Tour data and documents that the driver hands into the settlement office after a tour
· Check-out and check-in results
Integration
Tour Data Entry is a part of Route Accounting and belongs to the Direct Store Delivery process.
Tour data entry uses the SAP authorization concept.
Prerequisites
To be able to use Tour Data Entry, the EA-SCM enhancement must be switched on and the Direct Store Delivery component must be activated in Customizing.
Features
Data Selection (Including Selection Results)
After a tour is over, you can quickly update documents that have had changes made to them during a tour and enter the additional information in the settlement office. The system later adjusts the route settlement processes in the Settlement Cockpit so it agrees with the data in the system.
You assign the appropriate system data by selecting the corresponding visit list or shipment according to different criteria before entering tour data in a selection screen. Only then does the screen for entering tour data appear.
The system displays documents and fills the fields with the planned data which was already available in the system before the tour. This entry help means that you only have to edit the changed data at header and item level (actual data).
You can take back the tour status Released for a settlement as long as the settlement has not yet begun (no settlement document available). The system displays a dialog box in which you can decide between display mode and resetting the release. You cannot release any tours in Tour Data Entry. To release a tour to settlement, you must set an indicator within the settlement process in the Settlement Cockpit.
The system displays settled tours in the selection result in display mode.
Entry and Administration of Tour Data on Tab Pages
On the Tour Entry screen you can edit selected visit lists or shipments. The screen is separated into two screen areas: In the upper screen area you can see a list of the visits to be made and can additionally enter visits already made. In the lower screen area you edit the related tour data on the following tab pages:
· General header data
On the General Header Data tab page you edit, for example, information about swapping a particular means of transport with another driver or the assignment of a means of shipment for the tour.
· Check-in/check-out
On the check-out/check-in tab page, you process the
¡
Itemization
of an executed check-out.
Here you find a list of all materials, their quantities and payment methods
dealt with by the driver that the controller determined for the vehicle at the
beginning of the tour.
¡
Itemization
of an executed check-out.
Here you
will find a list of all materials, their quantities and payment methods dealt
with by the driver that the controller determined for the vehicle at the end
of the tour.
· Tour distances and times
On the Tour Distances and Times tab page, you process the information the driver has added regarding distances (mileage) of individual visits or the whole tour.
· Customer visit
On the Customer Visit tab page you process detail information about:
¡ Additional customer visits that are not on the visit list
¡ Customers from the visit list that the driver did not visit
· Delivery execution
On the Delivery Execution tab page you process the driver’s notes on the printed delivery notes about the material and quantities actually delivered (and taken back). For example:
¡ Changes to quantities of individual material items
¡ Cancellation of whole delivery items (for example, wrong order)
¡ Sales or additional materials that were freely available in the vehicle (speculative load)
¡ Empties returned by the customer
· External billing document
On the External Billing Document tab page, you process invoices that a driver has given out during a tour to a customer.
· Payment processing
On the Payment Processing tab page, you process the payment transactions with and without customer assignment, for example:
¡ Collection from customer (pay in cash)
¡ Receipts from customer from open items
¡ Records from the driver about receipts, expenses that arose in connection with the tour but had nothing to do with the customer visit itself, such as parking fees, petrol, tolls, and so on.
· Sales order
On the Order tab page you create new orders that are only delivered with one of the nearest tours.
Activities
The system separates the tour data entry into visit lists and shipments:
...
1. You select the shipments or customers to be processed in a selection screen.
2. The system displays the selection results in a list.
3. The system carries out an authorization check.
4. The system displays the related customer or visit data.
5. You make changes or additions to the customer or visit data on the tab page.
6. Once you have saved your data, tour data entry is complete and the data is available to the Settlement Cockpit for final settlement.
Example
Examples of tour documents:
· Delivery notes with notes about additional materials which differ from delivered quantities and returned materials (empties and so on)
· Delivery notes for extra customers visited
· Receipts and expenses records
· Distance and time records
· Check-in/check-out records
· Invoices that were issued to the customer when delivery was made
· Orders for future deliveries