Editing Interim Limits 

Use

The interim limit is a temporary increase in the limit, which can be converted into a new limit. Interim limits have their own release and approval procedure that you can use for a simplified organizational process.

You can generate more than one interim limit for a limit. They can have overlapping time periods. You can also assign these interim limits different currencies.

Prerequisites

As the interim limit is closely linked to the limit, the processing of interim limits takes place within the limit processing. Only the mass release of interim limits takes place in a different part of the menu (see below). The following prerequisite applies:

The system displays one of the following screens:

·       Edit Limits for Limit Type xxx: Create New Limit

·       Edit Limits for Limit Type xxx: Detail

·       Display Limits for Limit Type xxx: Detail

·       Report for Mass Release of Interim Limits

Procedure

You can edit an interim limit as follows:

·       Create

·       Change

·       Display

·       Release

·       Transfer

Creating interim limits

      1.      The system displays one of the following screens:

Edit Limits for Limit Type xxx: Create New Limit

Edit Limits for Limit Type xxx: Detail

      2.      Maintain the following fields in the Interim Limits table:

Start	Date on which the interim limit for a limit becomes valid
End	Date on which the interim limit for a limit becomes invalid
Internal limit amount	Temporary increase of the internal limit
External limit amount	Temporary increase of the external limit
Currency	The currency of the interim limit can be different from the currency of the limit itself, and can be changed at any time.
Release status	·       Not subject to release: The release procedure has not been activated for the limit type. ·       Not released: The interim limit has not been released yet. ·       Flagged for release: This release status is set automatically after the interim limit has been created if the release procedure is activated. It is the first step in the release procedure, as per the principle of dual control. ·       Released: The interim limit was released, and is therefore effective.
Released by	The name of the user who created the limit appears here automatically after the limit has been created.
Name	Free entry

      3.      Choose  to save your entries.

Changing and deleting interim limits

      1.      The system displays the screen Edit Limits for Limit Type xxx: Detail.

      2.      Proceed in the same way as for creating an interim limit.

      3.      To make the changes you require, overwrite the exiting entries. To delete an interim limit, select it and then choose  Delete.

      4.      Choose  to save your changes.

If the release procedure is active, the release status of the interim limit is set back one step by the change  (flagged). The interim limit needs to be released again.

If the release procedure is not active, the change is active immediately after you have saved the data.

Displaying interim limits

...

      1.      The system displays the screen Display Limits for Limit Type xxx: Detail.

      2.      You can view the existing entries for the interim limit in the Interim Limits table.

Releasing interim limits

You can release interim limits either individually, or you can use a report to release them all together in a mass release.

You need to use the release procedure for interim limits only if the release procedure is active in Limit Management. Note that you use the release procedure in accordance with the principle of dual control.

Releasing individual interim limits

...

      1.      Call up the screen Edit Limits for Limit Type xxx: Detail in the same way as for changing interim limits.

      2.      Select the interim limits you want to release.

      3.      Choose  Interim and  to save your entries.

Releasing multiple interim limits (mass release using report TBIR)

...

      1.      Choose ... ® Master Data ® Limits ® Release ® Interim Limits.

      2.      The system displays the selection screen Report for Mass Release of Interim Limits.

      3.      Here you can select your interim limits by entering the following selection criteria:

¡      Limit type (you can enter a range of values)

¡      Valid from date of the limit (you can enter a range of value)

¡      Valid to date of the limit (range of values)

¡      Release status of the interim limit

§       Interim limits not subject to release (depending on the settings in Customizing)

§       Interim limits not released

§       Flagged interim limits

§       Released interim limits

¡      Last released by

      4.      Start the report with  Execute.

      5.      Select the interim limits you want to release.

      6.      Choose  Release and  to save your entries.

Transferring interim limits

...

      1.      Call up the maintenance screen Edit Limits for Limit Type xxx: Detail in the same way as for changing interim limits

      2.      Select your interim limit and choose Transfer (to limit amount). Transferring the interim limit to a new limit represents a permanent increase in the limit. The transfer sets back the release status of the limit.

The interim limit must already be released.

      3.      The system then displays the dialog box Limit Split: Date. Here you enter the date as of when the new limit with the increased limit amount is valid. The original limit becomes invalid on the day before the date of the split. The validity end date of the new limit is transferred from the old limit.

      4.      Choose  to save your entries.