Preparing the Former Budgetary
Ledger 
Use
Before you start using the budgetary ledger, you need to configure your system with settings in the implementation guide (IMG) and master data.
Prerequisites
You must implement SAP Funds Management (FI-FM), including creating the fund types you will use, and define G/L accounts.
Procedure
Activating the Budgetary Ledger
...
1. Access the IMG and choose Funds Management Government ® Actual and Commitment Update/Integration ® General Settings ® Assign Update Profile to FM Area.
The screen Change View “Assignment of FM Area Update Profile”: Overview appears.
2. Assign update profile 0600 “Budgetary Ledger” to your FM area.
3. Save the assignment.
The budgetary ledger and period-based encumbrance tracking (PBET) are now active in your FM area but there are other things you need to do before you can work with them.
Account Derivation
4. The system needs to know how you want account derivation to work for the budgetary ledger. You establish this in the Funds Management Government IMG by choosing Actual and Commitment Update/Integration ® Budgetary Ledger ® Define Account Derivation for US Federal Government.
The Change View: “Budgetary Resources (US Federal Government)”: Overview screen appears. Make the entries you require for the budgetary ledger. The detailed documentation for the IMG step gives help with this.
If the default account derivation we deliver does not meet your requirements, you can replace it using business transaction event (BTE) 00104010.
Data Collection
5. As data is collected, the budgetary ledger is called and receives FM assignment data (funds center, functional area, budget subtype) and CO objects. In the standard, the system initializes the FM assignment in the new budgetary ledger document. However, you can opt to keep it. Use BTE 00105010 to effect this.
Other Settings
6. To have the complete US federal government solution at your disposal, you also need to activate and configure the split processor. This handles the data and postings for ledgers 95, 96, and 97, which are reserved for the US federal government.
Customizing for the split ledger takes place in the Special Purpose Ledger IMG. To access the relevant transactions from there, choose Actual Posting ®Settings for Accounting Integration ®Document Splitting. The documentation for the individual steps gives detailed information on what you must do.
7. In the budget profile for your FM area, switch the annual flag on and the overall flag off. The budgetary ledger does not permit postings against the overall budget.
8. Create or modify the funds center you want to use, making sure to enter a company code in the appropriate field. This company code will be used in the posting documents. The company code is also a key field in account derivation.
For details of how to create and modify funds centers, see the Funds Management documentation in the SAP Library.
If you work with business areas, enter a business area also.
9. Create a document number range.
10. Create an FI document type for the budgetary ledger FI documents and assign it to a company code.
11. Assign the document range you created to the document type you created.
For detailed information on the procedure involved in steps 8 – 10, see the Financial Accounting documentation in the SAP Library.
12. You now need to tell the budgetary ledger that you want to use this document type and range. Use BTE 00108012 to do this. The function module controlling the default is FM_LEDGER_DOCUMENT_TYPE_ASSIGN.
13. Customize the debit/credit posting keys for the budgetary ledger FI document. To do this, go to the Funds Management Government IMG and choose Actual and Commitment Update/Integration ® Budgetary Ledger ® Define Posting Key.
14. You need to create fund types and assign your fund to one. To do this, go to the Funds Management Government IMG and choose Master Data ® Fund ® Create FM Fund Types.
The fund is a required field for US federal government accounting. The Fund Type field is part of the fund master record and is a key field in deriving accounts.
15. The screen Change View: “Create FM Fund Types”: Overview appears.
You need to create the fund type because it is a required field for Federal Government account derivation using the budgetary ledger.
16. Enter the fund type to which you want to assign your fund and save it.
17. Assign the fund to the fund type you are using. You do this in master data maintenance. From the Easy Access menu, choose Accounting ® Public Sector Management ® Funds Management ® Master Data ® Fund ® Change.
The initial screen for changing a fund appears.
18. Specify the fund and FM area required, then press Enter.
The master data for the fund in question appears.
19. Enter the desired fund type, then choose Save.
A good way of checking that the budgetary ledger is active is to look under Additional Data in the basic screen for changing funds. If the Expiration Date and Cancellation Date fields are displayed, the budgetary ledger is active.
20. Specify the expiration and cancellation dates in the fund master record. This is a requirement imposed by federal legislation. The dates you enter must both lie within the validity period for the fund. If they do not, the system displays an error message.
Funds have three possible statuses – unexpired, expired, and cancelled. When these start and finish is governed by the expiration and cancellation dates you enter. Unexpired funds can be posted to without restriction. However, you cannot post new commitments to funds with status Expired, though you may make postings that clear existing commitments.
Result
The budgetary ledger is ready for use. Postings that impact on the budget are now also written to the budgetary ledger.