Creation Report 

Use

You use the Invoice Summary Creation Report to display, create, or cancel monthly and payer invoices. This is required as part of the Shimeseikyu process under Japanese law.

Prerequisites

Before you run the report, you have to carry out the following IMG activities in Customizing for Financial Accounting by choosing Accounts Receivable and Accounts Payable ® Business Transactions ® Country-Specific Settings ® Japan ®Invoice Summary: Standard Customizing Settings:

·        Basic Settings

·        Define Line Items

·        Maintain Number Ranges

Procedure

       1.      On the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Accounts Receivable ® Periodic Processing ® Country-Specific Functions ® Japan ®Invoice Summary ® Creation Report.

       2.      In the Selections dialog box, enter your company code and the date range within which the closing date of the invoice must fall in order for the invoice to be included in the report selection.

       3.      Enter the customer number of the invoice summary payer if you want to run the report for payer invoices. In this case, also select Payer Invoices in the Mode dialog box.

       4.      Alternatively, if you want to run the report for monthly invoices, select Monthly Invoices in the Mode dialog box.

The Invoice Summary Recipient field and the Grouping Unit field appear in the Selections dialog box, instead of the Invoice Summary Payer field.

Enter the customer number of the invoice summary recipient and the grouping unit to be used to classify invoices for the same recipient into different monthly invoices.

       5.      Select the Display Only checkbox if you simply want to view the invoices specified for selection. If you want to further process the invoices (create or cancel them), leave this checkbox blank.

       6.      In the Display Options dialog box, select whether you want to view only those payer or monthly invoices that have already been created, or only those that have not yet been created, or both.

       7.      Choose Execute.

A worklist is displayed in a new screen.

·        If you selected Payer Invoice mode, all the relevant payer invoices are displayed with the monthly invoices and individual invoice items that they contain. You can display the header data for each invoice item by selecting it in the list. You can create or cancel invoices, providing you have not selected the Display Only checkbox and depending on the invoice status.

You can only create payer invoices if monthly invoices already exist or if you create both the monthly invoices and the payer invoice at the same time. You cannot cancel payer invoices that have already been cleared or partially cleared.

 

·        If you selected Monthly Invoice mode, all the relevant monthly invoices are displayed with the individual invoice items they contain and the corresponding payer invoice. You can display the header data for each invoice item by selecting it in the list. You can create or cancel invoices, providing you have not selected the Display Only checkbox and depending on the invoice status.

You cannot cancel monthly invoices unless you have canceled the corresponding payer invoice.

You cannot change payer invoices or monthly invoices once they have been created.

Result

Any changes you make to the invoices are stored on the database and the corresponding invoice status is updated (you can also use the Invoice Summary Status Report to check the status of invoices at any time in the invoice summary process). You can subsequently print the payer invoice and corresponding monthly invoices in the required legal format using the Invoice Summary Print Program, in order to send them to the relevant payer or recipient for payment. Finally, when you have received payment confirmation, you then run the Invoice Summary Clearing Process to complete the invoice summary process.