Processing in IPAC 

Use

The IPAC programs are used to process the files needed to handle your agency’s payments and collections to and from other agencies. To access them, go to the IPAC section of the Easy Access menu by choosing Accounting ® Public Sector Management ®Functions for the US Federal Government ® Payment Processing ® IPAC.

Prerequisites

You have carried out the configuration work described in Customizing IPAC.

Procedure

Outgoing Collections and Payments

You use the programs in this section if your agency is sending an IPAC file to Treasury, making payments and advising collections. Processing comprises the following programs:

·        Upload File Creation

Use this program to create the bulk file you need to send to the US Treasury. The selection screen consists of the following sections:

¡        Sender Information

Use this section to enter your agency’s details, such as Agency Location Code (ALC) and Payment Office.

¡        Receiver Information

In this section, enter the details of which agencies are to receive the bulk file. It can be a customer, vendor, or trading partner of your agency.

You can enter ranges of these objects. Alternatively, leave the section blank if all agencies are to receive the file.

¡        Invoice Information

This is where you specify which document(s) are to be included in the file. The invoices you want to process must not be blocked for dunning or payment.

The screen section includes a subsection where you enter details of the invoice clearing documents. Enter the desired posting and document dates. You can also specify a posting period.

¡        Processing Information

§         If the file created by this run is to handle only collections from customers or trading partners, choose Collection.

§         If the file created by this run is to handle only payments to vendors or trading partners, choose Payment.

§         If the file created by this run is to handle both types of transaction, choose Collection and Payment.

¡        Outgoing IPAC Bulk File

Use this section to stipulate whether the resulting bulk file should be downloaded to a local workstation or to a server. You need also to enter a name for the file. See the online documentation for guidance on this.

¡        Test Mode

Check the Simulate button if you want to test your entries before actually running the program and creating the file.

·        Reproduce Upload File

You can use this feature to generate a given file again – for example, because you need to review that file or because it has been lost in transit between your agency and the Treasury.

Enter the required details, including the file identification number and the IPAC bulk file name to reproduce the upload.

The program does not update the database again when reproducing the file.

·        Upload File Reversal

If you need to reverse a bulk file created in the past, you can use this feature to do so. Enter the  required details, including the file identification number and the IPAC bulk file name.

·        Upload File Confirmation

This program is used to confirm, in the SAP system, whether the US Treasury has accepted or rejected payments or collections.

¡        Sender Information

Use this section to enter your agency’s details, such as Agency Location Code (ALC) and Payment Office.

¡        Batch Processing Report

In this section, enter the details from the Treasury Batch Processing Report. The entries you need to make here are:

§         The file ID of the Treasury file

§         Range of dates

§         Number of transactions accepted by the Treasury IPAC system

§         Number of transactions rejected by the Treasury IPAC system

§         Total transactions

This is the number of collection and payment records sent to the Treasury.

§         The money amount of the collection and payment transactions accepted by the Treasury IPAC system

§         Document reference numbers

¡        Clearing Information

Use this section to enter desired posting and document dates.

¡        Rejected Transactions

Use this section to enter the range of record numbers relating to the rejected transactions.

¡        Test Mode

Check the Simulate button if you want to test your entries before actually running the program.

Incoming Collections and Payments

Use this section to handle incoming files, sent by Treasury on behalf of other agencies.

·        Download File Processing

¡        Receiver Information

Use this section to enter your agency’s details, such as Agency Location Code (ALC) and Payment Office.

¡        Sender Information

In this section, enter the details of where the bulk file originated. Leave the fields blank to cover files coming in from more than one agency.

¡        Clearing Information

Use this section to enter desired posting and document dates, and the posting period.

¡        Incoming Download File

Use this section to stipulate the location (local workstation or server) and name of the incoming file. See the online documentation for guidance on this.

¡        Post SGL File to Treasury

The US Treasury requires that you use your IPAC system to advise the Treasury of which SGL accounts were updated or otherwise affected by the incoming download file.

Use this section to stipulate the location (local workstation or server) and name of the outgoing post SGL file. See the online documentation for guidance on this.

¡        Test Mode

Check the Simulate button if you want to test your entries before actually running the program and creating the file.

·        Download File Reversal

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